Contract Advertisement Document

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Engineering and Land Surveying Services
May 14, 2004

STATE PROJECT NO. 700-05-0120
FEDERAL AID PROJECT NO. 0504(501)
OFF-SYSTEM BRIDGE REHABILITATION
AND REPLACEMENT PROGRAM
AVOYELLES PARISH

Under Authority granted by Title 48 of Louisiana Revised Statutes, the Louisiana Department of Transportation and Development (DOTD) hereby issues a request for Qualification Statements (RFQ) on Standard Form 24-102 (SF 24-102), “Professional Engineering and Related Services”, revised January 2003, from Consulting Firms (Consultant) to perform engineering and land surveying services required for the subject project. One Prime-Consultant/Sub-Consultant(s) (Consultant/Team) will be selected for this contract. A map of the project limits is attached.

Project Manager(s) – Ms. Simone Ardoin, P.E., may be reached at (225) 379-1338.

SCOPE OF SERVICES

The selected Consultant/Team will be required to prepare topographic surveys and preliminary plans for the replacement of three bridges in Avoyelles Parish. The project numbers and modules required are as follows:

MODULES REQUIRED
PROJECTS	SURVEY	HYDRAULICS	PRELIMINARY PLANS
713-05-0119	X	X	X
713-05-0120	X	X	X
713-05-0121	X	X	X

(PHASE I, PART 2) TOPOGRAPHIC SURVEY

This part of the contract will consist of all land surveying services required to make a complete topographic survey for the proper design and layout of the project. The DOTD requirements which will govern this survey are specified in the current edition of the DOTD Location and Survey Manual as modified by the Off-System Bridge Replacement Program Survey procedures.

(PHASE I, PART 5) PRELIMINARY PLANS

The hydraulic design of these sites will include viable drainage alternates for each site. These hydraulic designs will be reviewed and approved by the DOTD Hydraulics Section. The DOTD requirements which govern these designs are specified in the current edition of the DOTD Hydraulics Manual as modified by the Hydraulics Guidelines for Off-System Bridges.

The approximate numbers of plan sheets required are as follows:

DESCRIPTION	NO. OF SHEETS
Titles Sheet	1
Typical Section	1
Plan/Profile Sheet	3
(Rural – 1”= 50’)	-
(Urban – 1”= 20’)	-
Drainage Map	3
Construction Signing Sheet	3
General Bridge Plan Sheet (1”=20’)	3
Cross-Section ERWK (Mainline)	12
Cross-Section ERWK (Stream)	3

A. Solicitation of Views and Categorical Exclusion

The Consultant is responsible for sending out the necessary solicitation of views and categorical exclusion clearance documentation required for environmental clearance for each project. The compensation for these services is included in the direct expenses. Solicitation of Views are to begin after the approval of replacement structures have been received.

B. Environmental Clearance

The Consultant will be responsible for providing information to the Parish or the LA DOTD to be used in the Environmental Clearance process. This information will include, but not limited to, drawings required to obtain permits.

C. Right-of-Way Agreement/Sketch

The Consultant will furnish to the Parish the necessary right-of-way agreements and right-of-way sketches for each site to facilitate right-of-way acquisition. The right-of-way agreements and sketches will be prepared after the plan-in-hand inspection. A sample will be provided to the Consultant.

D. Bridge Borings

If required, a supplement for the Consultant to obtain borings will be initiated during the preliminary plan development.

E. Final Plans

The Scope of Services and compensation for final plans will be determined upon satisfactory completion of preliminary plans.

F. Shop Drawing Review

If required, the Consultant will be contracted to provide the structural shop drawing review during construction. It will be a separate contract under the construction number.

The projects will be grouped into one construction package:

PROJECT NO.	NAME	STRUCTURE NO.
713-05-0119	Centerpoint-Ruby Cut-Off Bridge Over Wiggins Bayou	P05-31142-92130-1
713-05-0120	St. Jean Street Bridge Over Bayou Lacombe	P05-31037-92031-1
713-05-0121	Fuqua Crossing Bridge Over Bayou Rouge	P05-30595-92029-1

ADDITIONAL SERVICES

The scope of services, compensation and contract time for future engineering services to provide final plans will be established by a Supplemental Agreement(s) upon satisfactory completion of the previous phases of work.

ITEMS TO BE PROVIDED BY THE PARISH OR DOTD

1. Traffic Data
2. pH, resistivity and channel probings

DOTD will furnish pH and resistivity reports and channel probings (if needed) to the Consultant. The Parish will acquire all required rights-of-way, relocate utilities and obtain all required permits. Permit applications will be prepared by the Parish.

REFERENCES

All designs and engineering documents will meet the standard requirements as to format and content of the DOTD; and will be prepared in accordance with the latest applicable editions, supplements and revisions of the following:

1. AASHTO Standards, ASTM Standards or DOTD Test Procedures
2. DOTD Location and Survey Manual
3. DOTD Roadway Design Procedures and Details
4. DOTD Hydraulics Manual
5. DOTD Standard Specifications for Roads and Bridges
6. Manual on Uniform Traffic Control Devices (Millennium Edition)
7. DOTD Traffic Signal Design Manual
8. National Environmental Policy Act (NEPA)
9. National Electric Safety Code
10. DOTD Environmental Impact Procedures (Vols. I-III)
11. Policy on Geometric Design of Highways and Streets
12. Construction Administration Manual
13. Materials Sampling Manual
14. DOTD Bridge Design Manual
15. Consultant Contract Services Manual
16. Geotechnical Engineering Services Document

COMPENSATION

Compensation will be a non-negotiated lump sum compensation as follows:

Topographic Survey (Phase I, Part 2)	$19,629
Preliminary Plans (Phase I, Part 5)	$31,207

CONTRACT TIME

The consultant will proceed with the services specified herein after the execution of this contract and upon written Notice-To-Proceed from the DOTD, in accordance with the following:

Topographic Survey (Phase I, Part 2), will not exceed 30 calendar days.
Preliminary Plans (Phase I, Part 5), will not exceed 150 calendar days.

MINIMUM PERSONNEL REQUIREMENTS

The following requirements must be met at the time of submittal:

1. At least one Principal of the Prime Consultant must be a Registered Professional Civil Engineer in the State of Louisiana.
2. The Prime Consultant must employ on a full time basis a minimum of one Registered Professional Civil Engineer, and a corresponding support staff.
3. In addition to the above requirements, the Prime Consultant must also employ on a full-time basis, or through the use of a Sub-Consultant(s):

a. One registered Professional Land Surveyor.

EVALUATION CRITERIA

The general criteria to be used by DOTD (when applicable) in evaluating responses for the selection of a Consultant to perform these services are:

1. Consultant’s firm experience on similar projects, weighting factor of 3;
2. Consultant’s personnel experience on similar projects, weighting factor of 4;
3. Consultant’s firm size as related to the estimated project cost, weighting factor of 3;
4. Consultant’s past performance on similar DOTD projects, weighting factor of 6;
5. Consultant’s current work load, weighting factor of 5;
6. Location where the work will be performed, weighting factor of 4;

Consultants will be evaluated as indicated in Items 1- 6. The evaluation will be by means of a point-based rating system. Each of the above criteria will receive a rating on a scale of 0-4. Then the rating will be multiplied by the corresponding weighting factor. The firm’s ratings in each category will then be added to arrive at the Consultant’s final rating.

If Sub-Consultants are used, each member of the Consultant/Team will be evaluated on their part of the contract proportional to the amount of their work. The individual team member ratings will then be added to arrive at the Consultant/Team rating.

DOTD's Consultant Evaluation Committee will be responsible for performing the above described evaluation, and presenting a short list of the three (if three are qualified) highest rated Consultants to the Secretary of the DOTD. The Secretary will make the final selection.

CONTRACT REQUIREMENTS

The selected Consultant will be required to execute the contract within 10 days after receipt of the contract.

INSURANCE - During the term of this contract, the Consultant will carry professional liability insurance in the amount of $1,000,000. The Prime Consultant may require the Sub-consultant(s) to carry professional liability insurance. This insurance will be written on a “claims-made” basis. Prior to executing the contract, the Consultant will provide a Certificate of Insurance to DOTD showing evidence of such professional liability insurance.

AUDIT - The selected Consultant/Team will allow the DOTD Audit Section to perform an annual overhead audit of their books, or provide an independent Certified Public Accountant (CPA) audited overhead rate. This rate must be developed using Federal Acquisition Regulations (FAR) and guidelines provided by the DOTD Audit Section. In addition, the Consultant/Team will submit semi-annual labor rate information, when requested by DOTD.

The selected Consultant/Team will maintain, an approved Project Cost System and segregate direct from indirect cost in their General Ledger. Pre-award and post audits, as well as interim audits, may be required. For audit purposes, the selected Consultant/Team will maintain accounting records for a minimum of five years after final contract payment.

Any Consultant currently under contract with the DOTD and who has not met all the audit requirements documented in the manual and/or notices posted on the DOTD Consultant Contract Services Website (www.dotd.state.la.us), will not be considered for this project.

SUBMITTAL REQUIREMENTS

Two complete sets of the SF 24-102 must be submitted to DOTD. All submittals must be in accordance with the requirements of this advertisement and the Consultant Contract Services Manual. Any Consultant/Team failing to submit any of the information required on the SF 24-102, or provide inaccurate information on the SF 24-102, will be considered non-responsive.

Any Sub-Consultants to be used, including Disadvantaged Business Enterprise (DBE) Sub-Consultants, in performance of this contract must also submit a SF 24-102, completely filled out and containing information pertinent to the work to be performed.

The Sub-Consultant’s SF 24-102 must be firmly bound to the Consultant’s SF 24-102. In Section 9, the Consultant’s SF 24-102 must describe the work elements to be performed by the Sub-Consultant(s), and state the approximate percentage of each work element to be subcontracted to each Sub-Consultant.

Name(s) of the Consultant/Team listed on the SF 24-102, must precisely match the name(s) filed with the Louisiana Secretary of State, Corporation Division, and the Louisiana State Board of Registration for Professional Engineers and Land Surveyors.

The SF 24-102 will be identified with State Project No. 700-05-0120 and will be submitted prior to 2:00 p.m. on Monday, June 7, 2004, by hand delivery or mail addressed to:

Department of Transportation and Development
Attn.: Dr. Babak Naghavi, P.E., P.H.
Consultant Contract Services Administrator
1201 Capitol Access Road, Room 405-T
Baton Rouge, LA 70802-4438 or
Post Office Box 94245
Baton Rouge, Louisiana 70804-9245
Telephone: (225) 379-1989