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Engineering and Land Surveying Services
December 5, 2003

TIMED PROJECT
STATE PROJECT NO. 700-34-0102
BASTROP - LOG CABIN
ROUTE US 425
MOREHOUSE PARISH

Under Authority granted by Title 48 of Louisiana Revised Statutes, the Louisiana Department of Transportation and Development (DOTD) hereby issues a request for Qualification Statements (RFQ) on Standard Form 24-102 (SF 24-102), “Professional Engineering and Related Services”, revised January 2003, from Consulting Firms (Consultant) to perform all engineering and land surveying services required for the subject project. One Prime-Consultant/Sub-Consultant(s) (Consultant/Team) will be selected for this contract. A map of the project limits for the proposed work is available upon request.

Note: The funds for this project will be obtained from the Transportation Infrastructure Model for Economic Development (TIMED). In accordance with R.S. 47:820.3, at least 80% of the work must be performed by Louisiana Residents.

Project Manager – Design Oversight on behalf of DOTD will be provided by Louisiana TIMED Managers (LTM) located at 6300 Corporate Blvd., Suite 200, Baton Rouge, LA 70809. The Project Manager for LTM will be Mr. Rick Webb, P. E. He will address any questions regarding this project by calling him at (225) 906-1300.

PROJECT DESCRIPTION

This project begins approximately 0.3 km (0.2 miles) south of the intersection of the A&L.M. Railroad and extends in a north-northeasterly direction, approximately 6.7 km (4.2 miles) to a point 1.6 km (1.0 miles) north of the intersection with Route LA 140. For the first 2.0 km (1.3 miles) of this project, a five-lane Portland cement concrete urban section will be constructed. The remaining 4.7 km (2.9 miles) of the project will consist of a new two-lane asphaltic concrete roadway, separated from the existing roadway by a 20 m (66) depressed median, being constructed for the southbound traffic. The existing roadway will remain in place for handling northbound traffic. Bridges will be required on the new roadway at Horse Bayou [(urban, five-lane, five concrete slab spans at 6 m (20)] and Cypress Bayou [(seven concrete slab spans at 6m (20)].

SCOPE OF SERVICES

The selected Consultant/Team will provide all engineering and surveying services required to develop final construction plans, specifications, estimates and right-of-way maps for the reconstruction of a portion of US 425. All Phases of work for this project will be presented in metric units of measurements. The scope of services is more specifically described as follows:

PHASE I, PART 2: TOPOGRAPHIC SURVEY

The selected Consultant/Team will be provided with the topographic survey that was previously completed by the Department. The Consultant shall be responsible for completing the following task, in accordance with the requirements specified in the latest issue of DOTD’s Location and Survey Manual, although currently acceptable surveying standards and methods, as approved by the Location and Survey Administrator, may be used..

1. Re-establish the survey control points for the proposed project in the field

by re-staking physical monuments for all P.C.s, P.T.s and P.I.s along the route.

2. Conduct a field review of the topographic survey provided to determine any additional visible topography and utilities not shown on plans. In addition to survey of new utilities the utility survey shall include a complete survey of all pipelines crossing the project. The pipeline crossing survey shall include the horizontal and vertical location across the width of the existing and proposed right of way, up to 50 feet beyond the right of way line on each side of the roadway.

3. Survey all items described in item 1 and item 2 and update the electronic base map.

PHASE II: TITLE WORK, PROPERTY SURVEY,
AND RIGHT-OF-WAY MAPS

The Parts of Phase II to be performed by the Consultant under this Contract are more specifically described as follows:

Part 1: Title Research Reports: These services shall consist of obtaining necessary Title Research Reports. The term “Title Research Report” is defined as a report of the ownership of the current property owner(s) with addresses, acquisition data, assessment and tax information, description of the property, conveyances of full ownership, conveyances of other rights (servitudes, leases, restrictions, etc.), existing ROW, recorded plats, and copy of the last acquisition. The original and an electronic copy of the Title Research Reports in Adobe Portable Document Format (PDF) following this naming convention: (SP. No.), (parcel number(s), (Lead Owner’s name), shall be furnished to the LTM Right-of-Way Manager.

Part 2: Property Survey: Includes all Investigations, Studies, and Field Property Surveys required for the preparation of Base ROW Maps and will commence upon receipt of the written “Notice To Proceed” (NTP) from LTM. This notice may be issued by the Project Coordinator any time after the establishment of the Final Project Alignment, at the Consultant’s convenience, but shall be issued no later than the completion of the Topographic Surveys.

Part 3: Base ROW Maps: Will show the adopted project centerline, all existing rights-of-way, limits of construction, appropriate topography (residences, commercial buildings, structures, etc.), parcel line locations and ownerships, and required taking lines, with ties to the adopted project centerline. Individual parcel metes and bounds and precise area calculations are not required at this time, however, the approximate area of each required parcel and remaining area shall be determined and shown on the Base Maps. These Maps shall be in the same standard format and shall form the basis for the Final ROW Maps. Specifically, this work shall be performed in accordance with all principles and objectives set forth in the latest issue of DOTD’s Location and Survey Manual, although currently acceptable surveying standards and methods, as approved by the Location and Survey Administrator, may be used. For purposes of a joint review meeting, the Base ROW Maps shall be furnished at approximately 60% completion, and reviewed by a DOTD/LTM Team. Appropriate revisions recommended for inclusion in the Final ROW Maps shall be addressed by the Consultant.

Part 4: Title Updates: These services shall consist of obtaining updates of the originally acquired Title Research Reports, if the Reports are more than six months old. These Updates shall be used in the preparation of the final ROW Maps and also by the LTM Right-of-Way Manager in acquiring title to the property required for the construction project. The original and an electronic copy of the Title Updates in Adobe Portable Document Format (PDF) following this naming convention: (SP. No.), (parcel number(s), (Lead Owner’s name), (Update #) shall be furnished to the LTM Right-of-Way Manager.

Part 5: Final Right-of-Way Maps Preparation: These services shall include all activities necessary to complete the final ROW Maps and shall be performed in accordance with the requirements specified in the latest issue of the DOTD’s Location and Survey Manual. The Final ROW Maps shall be the Base ROW Maps as described under Item 3 above, and shall also include all revisions recommended by the Joint Review Team, parcel metes and bounds, parcel acquisition blocks, parcel areas, remaining areas, Lambert Grid Coordinates are required at the beginning and ending stations of the centerline on each sheet, breaks in the required right-of-way, and at all P.I.s, P.C.s and P.T.s of curves. The final right-of-way shall be accompanied by an electronic file containing the DOTD COGO program input commands for creating parcel descriptions suitable for use by the LTM Right-of-Way Manager.

The original and three copies of the Title Research Reports as obtained under Part 1 above, and the original and three copies of all Title Updates as obtained under Part 4 above, shall be furnished to LTM along with the final right of way map submittal, accompanied by an electronic file containing the DOTD COGO program input commands for creating parcel descriptions suitable for use by the LTM Right-of-Way Manager.

PHASE III: FINAL PLANS

This consists of all services required for the preparation of complete Final Plans, Specifications, and Estimates, all meeting the standard requirements of DOTD.

A more specific description is as follows:

The typical section for the new urban section roadway will consist of one 4.4 m Portland cement concrete turn lane and four 3.6m Portland cement concrete travel lanes with integral concrete curb and gutter and urban drainage. This urban section will interface with the existing urban section on the south end and transition to a four-lane roadway at the north end of the urban section. The four-lane roadway will consist of the two existing lanes and two added lanes. The typical section for adding two additional lanes will consist of two 3.6 m travel lanes, 3.0 m outside and 1.2 m inside shoulders. The new added two-lane roadway will be separated from the existing roadway with a depressed median 20 m width.

A new at-grade concrete railroad crossing on an approximately 33 skew will be required where the Arkansas, Louisiana, and Mississippi Railroad crosses the new urban section.

At Horse Bayou, a new 30 m, five-lane urban bridge, with five concrete slab spans at
6 m, on a 90 crossing, will be required. at Cypress Bayou, a new 42 m bridge, with seven concrete slab spans at 6 m, on a 90 crossing will be required for southbound traffic

Some of the tasks needed to complete final plans are:

1. Verify that the preliminary plans meet all applicable design criteria and that the design templates, limits of construction and required right-of-ways are correct.
2. Complete the title sheet, the typical section sheets, plan and profile sheets (including driveways and side drains), design drainage plans, cross road profile sheets (including driveways and side drains), cross sections and furnish a design template listing for the cross sections. Electronic files obtained from the prior consultant will be made available. The electronic design files may not be complete. The Consultant will be required to recreate existing drawings when electronic files are not available.
3. The Consultant shall review and check the hydraulic design of the cross drains and bridges, design drainage area map, drainage area and discharge calculations. After review of the design drainage area map and discharge calculations, if necessary, recompute the 50-year discharge using HYDR 1130. It is unnecessary to recompute the CN-value for SCS runoff calculations. The Consultant shall calculate the headwater elevation of the existing cross drain and the headwater elevation for extending the existing cross drains under the proposed new road using HYDR 1120. The Consultant shall also determine, based on the change in headwater elevation, if the drainage impact is acceptable or if a redesign is necessary. The Consultant shall submit final hydraulic calculations.
4. Calculate all quantities and prepare summary sheets, summary of drainage quantities, and a listing of the pay items for the summary of estimated quantity sheets. (The quantities for the summary of estimated quantity sheet will be furnished to the LTM Project Manager who will enter the items in the “Bids” program and insert the full size sheet into the plans).
5. Determine the required standard plans to be incorporated into the project.
6. Finalize the development of the sequence of construction sheets and the construction signing.
7. Review and redesign, if needed, transitions shown at the beginning and end of the project to match actual construction schedules on adjacent projects.
8. Prepare striping layout sheets.
9. Complete the design of the geometric details and develop quantities for geometric details and place this information on the geometric detail sheets.
10. Conduct a field review to identify driveways, fences, side drains and any new improvements or utilities that affect the design. Incorporate the results of this review in the design.
11. Update the preliminary design to include any additional utilities or improvements as required by the topographic survey updates.
12. Prepare railroad or other permit drawings as required.
13. Provide cost estimates and electronic drawings at 30%, 60%, 95% ACP and at 100 % P.S.&E. submittals.
14. Consultant’s Project Manager shall be available for monthly meetings at the LTM office in Baton Rouge or alternately at the Consultant’s Office, to be determined by LTM Project Manager. The Consultant’s Project Manager will prepare the meeting minutes within one (1) week from the meeting date and distribute to attendees.
15. Develop a QA/QC plan specific to this work.

PHASE IV: CONSTRUCTION PHASE

Some services may be required during the Construction Phase. If required, the following Construction Phase Services will be added to the Contract for Engineering Services by Supplemental Agreement.

Geotechnical Services

Perform all geotechnical services required by Section 804 of the Standard Specifications.
Review and approve Contractors Pile Driving System.
Review and approve Contractors Pile Driving Equipment where Wave Equation Analysis is specified.
Perform Test Pile Analysis and Recommend Permanent Pile Lengths.
Perform Cone Penetrometer Test (CPT) when required.
Perform Dynamic Monitoring, when required.

Plan Changes

Review, investigate and develop solutions for issues requiring plan changes.
Prepare plan changes as required to correct plan discrepancies including justification, drawings and cost.
Review and make recommendations for changes requested by Owner.

Note: Services performed for plan changes due to plan error will be performed at no additional fee.

Shop Drawings

Review and approve Shop Drawings.

The scope does not include construction support services by the Consultant. Any such work will be authorized under a supplemental contract.

ITEMS TO BE PROVIDED BY LTM

1. Copies of Field Books

2. Survey Report Forms (Utility, Structure, Location)
3. Topographic surveys, and design files in metric-two dimension DWG and/or DGN electronic files
4. Partially completed Title Sheet
5. Typical Section Sheets
6. Plan/Profile Sheets (partially completed)
7. Existing and Design Drainage Maps
8. Geometric Details
9. Sequence of Construction
10. Cross Section Sheets

Note: Electronic files obtained from the prior Consultant will be made available. However, LTM does not warrant the usability of these files. All information will be in metric units.

ADDITIONAL ENGINEERING SERVICES

The scope of services, compensation and contract time for additional engineering services, including geotechnical services and traffic engineering (if required), will be established by a Supplemental Agreement(s) upon satisfactory completion of the previous phases of work. Specifically, the design phase geotechnical services may include the following:

Design Phase Geotechnical Service

Slope Stability Analysis

Special Investigations (bedding, foundations, walls, etc.)

Settlement Studies Including Wick Drains

Deep Borings

Design Pile Lengths

Soil Investigation for Erosion Control

REFERENCES

All designs and engineering documents will meet the standard requirements as to format and content of the DOTD; and will be prepared in accordance with the latest applicable editions, supplements and revisions of the following:

1. AASHTO Standards, ASTM Standards or DOTD Test Procedures
2. DOTD Location and Survey Manual
3. DOTD Roadway Design Procedures and Details
4. DOTD Hydraulics Manual
5. DOTD Standard Specifications for Roads and Bridges
6. Manual of Uniform Traffic Control Devices (Millennium Edition)
7. DOTD Traffic Signal Design Manual
8. National Environmental Policy Act (NEPA)
9. National Electric Safety Code
10. DOTD Environmental Impact Procedures (Vols. I-III)
11. Policy on Geometric Design of Highways and Streets
12. Construction Administration Manual
13. Materials Sampling Manual
14. DOTD Bridge Design Manual
15. Consultant Contract Services Manual
16. Geotechnical Engineering Services Document

COMPENSATION

The maximum compensation limitation payable to the Consultant for the required services will be $518,056, subdivided as follows:

Topographic Survey (Phase I, Part 2), non-negotiated lump sum of $20,993
Property Survey (Phase II, Part2), non-negotiated lump sum of $65,130
Base and Final Right-of-Way Maps (Phase II, Parts 3 & 5), non-negotiated lump sum of $47,529

Title Research Reports and Title Updates* (Phase II, Parts 1 & 4), unit costs with a maximum limitation of $14,850
Final Roadway Plans (Phase III), non-negotiated lump sum of $327,199
Final Bridge Plans (Phase III), non-negotiated lump sum of $42,355

*Compensation for furnishing the Title Research Reports will be based on a Unit Price of $200.00 per required report. Compensation for furnishing Title Updates will be based on a Unit Price of $75.00 per required report.

CONTRACT TIME

The consultant will proceed with the services specified herein after the execution of this contract and upon written Notice-To-Proceed from the DOTD. All Phases will be completed within 360 calendar days, including review time, as shown on the Project Schedule Bar Chart.

MINIMUM PERSONNEL REQUIREMENTS

The following requirements must be met at the time of submittal:

1. At least one Principal of the Prime Consultant must be a Registered Professional Civil Engineer in the State of Louisiana.
2. The Prime Consultant must employ on a full time basis a minimum of three Registered Professional Civil Engineers, including one with at least five years experience in highway design, and a corresponding support staff.
3. In addition to the above requirements, the Prime Consultant must also employ on a full-time basis, or through the use of a Sub-Consultant(s):

a. One Registered Professional Land Surveyor, with at least five years experience in conducting property surveys, and the preparation of right-of-way maps, with a minimum of two four-man crews.

b. One Registered Professional Civil Engineer, with at least five years experience in geotechnical investigation, testing and analysis for the design and construction of highway and bridge foundations. The Prime Consultant or Sub-Consultant must also have a complete corresponding geotechnical support staff, including both office and field personnel, and equipment needed to perform the required services under a Supplemental Agreement.

c. One Registered Professional Civil Engineer, with at least five years experience in bridge design, and a corresponding support staff.

EVALUATION CRITERIA

The general criteria to be used by DOTD (when applicable) in evaluating responses for the selection of a Consultant to perform these services are:

1. Consultant’s firm experience on similar projects, weighting factor of 3;
2. Consultant’s personnel experience on similar projects, weighting factor of 4;
3. Consultant’s firm size as related to the estimated project cost, weighting factor of 3;
4. Consultant’s past performance on similar DOTD projects, weighting factor of 6;
5. Consultant’s current work load, weighting factor of 5;
6. Location where the work will be performed, weighting factor of 4;

Sub-Consultants will also be evaluated as indicated in Items 1- 6. The evaluation will be by means of a point-based rating system. Each of the above criteria will receive a rating on a scale of 0-4. Then the rating will be multiplied by the corresponding weighting factor. The firm’s ratings in each category will then be added to arrive at the Consultant’s final rating.

If Sub-Consultants are used, each member of the Consultant/Team will be evaluated on their part of the contract proportional to the amount of their work. The individual team member ratings will then be added to arrive at the Consultant/Team rating. The evaluation will be by means of a point-based rating system. Each of the above criteria will receive a rating on a scale of 0-4. Then the rating will be multiplied by the corresponding weighting factor. The firm’s ratings in each category will then be added to arrive at the Consultant’s final rating.

The following estimates of work categories will be used in the Consultant Evaluation Process. These percentages are based on the overall project:

Survey Services – 26%
Roadway Design – 57%
Bridge Design – 7%
Geotechnical Services – 10%

The Consultant should identify the percent for each “element of work”, and for the “overall project” to be performed by the Prime consultant and Sub-consultant(s) in Sections 8 and 9 of the SF 24-102 (Rev. 1/2003).

DOTD's Consultant Evaluation Committee will be responsible for performing the above described evaluation, and presenting a short list of the three (if three are qualified) highest rated Consultants to the Secretary of the DOTD. The Secretary will make the final selection.

CONTRACT REQUIREMENTS

The selected Consultant will be required to execute the contract within 10 days after receipt of the contract.

INSURANCE - During the term of this contract, the Consultant will carry professional liability insurance in the amount of $1,000,000. The Prime Consultant may require the Sub-consultant(s) to carry professional liability insurance. This insurance will be written on a “claims-made” basis. Prior to executing the contract, the Consultant will provide a Certificate of Insurance to DOTD showing evidence of such professional liability insurance.

AUDIT - The selected Consultant/Team will allow the DOTD Audit Section to perform an annual overhead audit of their books, or provide an independent Certified Public Accountant (CPA) audited overhead rate. This rate must be developed using Federal Acquisition Regulations (FAR) and guidelines provided by the DOTD Audit Section. In addition, the Consultant/Team will submit semi-annual labor rate information, when requested by DOTD.

The selected Consultant/Team will maintain, an approved Project Cost System and segregate direct from indirect cost in their General Ledger. Pre-award and post audits, as well as interim audits, may be required. For audit purposes, the selected Consultant/Team will maintain accounting records for a minimum of five years after final contract payment.

Any Consultant currently under contract with the DOTD and who has not met all the audit requirements documented in the manual and/or notices posted on the DOTD Consultant Contract Services Website (www.dotd.state.la.us), will not be considered for this project.

SUBMITTAL REQUIREMENTS

Two complete sets of the SF 24-102 must be submitted to DOTD. All submittals must be in accordance with the requirements of this advertisement and the Consultant Contract Services Manual. Any Consultant/Team failing to submit any of the information required on the SF 24-102, or provide inaccurate information on the SF 24-102, will be considered non-responsive.

Any Sub-Consultants to be used, including Disadvantaged Business Enterprise (DBE) Sub-Consultants, in performance of this contract must also submit a SF 24-102, completely filled out and containing information pertinent to the work to be performed.

The Sub-Consultant’s SF 24-102 must be firmly bound to the Consultant’s SF 24-102. In Section 9, the Consultant’s SF 24-102 must describe the work elements to be performed by the Sub-Consultant(s), and state the approximate percentage of each work element to be subcontracted to each Sub-Consultant.

Name(s) of the Consultant/Team listed on the SF 24-102, must precisely match the name(s) filed with the Louisiana Secretary of State, Corporation Division, and the Louisiana State Board of Registration for Professional Engineers and Land Surveyors.

The SF 24-102 will be identified with State Project No. 700-34-0102 and will be submitted prior to 2:00 p.m. on Monday, December 22, 2003, by hand delivery or mail addressed to:

Department of Transportation and Development
Attn.: Dr. Babak Naghavi, P.E., P.H.
Consultant Contract Services Administrator
1201 Capitol Access Road, Room 405-T
Baton Rouge, LA 70802-4438 or
Post Office Box 94245
Baton Rouge, Louisiana 70804-9245
Telephone: (225) 379-1989