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Construction Engineering Services
October 31, 2003

STATE PROJECT NO. 742-26-0057 (Construction Inspection)
FEDERAL AID PROJECT NO. STP-2602(538)
WEST ESPLANADE AVENUE
POWER BOULEVARD TO ELMWOOD CANAL
JEFFERSON PARISH

Under Authority granted by Title 48 of Louisiana Revised Statutes, the Louisiana Department of Transportation and Development (DOTD) hereby issues a request for Qualification Statements (RFQ) on Standard Form 24-102 (SF 24-102), “Professional Engineering and Related Services”, revised January 2003, from Consulting Firms (Consultant) to provide construction engineering and inspection services required for the subject project. One Prime-Consultant/Sub-Consultant(s) (Consultant/Team) will be selected for this contract. A map of the project limits for the proposed work is available upon request.

Project Manager – The Project Manager is Mr. Bruce Perdue, he may be reached at (504)465-3473.

PROJECT DESCRIPTION

This is an Urban Systems project. The Consultant/Team will be required to provide construction contract administration and construction inspection services. The contract will be between the Consultant and Jefferson Parish. It will be monitored by the Parish, DOTD and the Federal Highway Administration (FHWA).

SCOPE OF SERVICES

The selected Consultant/Team will provide construction contract administration and construction inspection services required to mill and overlay the existing West Esplanade Avenue roadway from Power Boulevard to the Elmwood Canal with superpave asphaltic concrete. The project also includes grading, pavement patching and related work. The services will be performed in accordance with DOTD’s Construction Manual, Testing Procedures Manual, Sampling Manual, Engineering Directives and Standards Manual, and the Louisiana Standard Specifications for Roads and Bridges with the latest applicable editions, supplements and revisions. Copies of these documents will be made available through DOTD upon request.

I. Mandated Construction Requirements:

1. Coordinate with DOTD District personnel to schedule and attend the Pre-construction Meeting. Consultant will be required to conduct the meeting.
2. Maintain all construction field records; make daily entries in the project diary to indicate the Consultant’s personnel present on the job site, the Contractor’s personnel and equipment being utilized on the project, and the work being accepted, along with the charging of contract time.
3. Coordinate with the Parish Engineer/Representative for all relocations/adjustments of utility facilities for the construction of work site.
4. Provide all necessary personnel and equipment, or coordinate the activities of the selected testing laboratory to perform the required field-testing for quality assurance in accordance with the latest DOTD Sampling and Testing Manual.
5. Submitting of all sampled materials to be tested by DOTD District 02 Testing Laboratory, in accordance with the stipulated Sampling Manual.
6. Inspection of the contractor’s construction operations (daily) to ensure that all work is performed in accordance with the specified plans and specifications.
7. Keep clear and concise records of the contractual operations, prepare monthly pay estimates, and make monthly progress reports in conformance with DOTD requirements. Inspection of construction will not include shop and mill inspections and their approval.
8. Prepare final estimate packages, including Form 2059 – “Summary of Test Results” in conformance with DOTD requirements.
9. Review all form work drawings and submittal of same to DOTD for further handling, review, and distribution.
10. All construction activities will be coordinated between the Consultant, the FHWA and an assigned representative of the DOTD. All work standards, methods of reporting, and documentation of pay quantities will be in accordance with the policies and procedures of the DOTD. All partial and final construction estimates, and other information must be submitted on forms approved by the DOTD.
11. The Consultant will be available for conferences, visits to jobsites, and/or inspections by DOTD authorized representatives.
12. The Consultant will be required to submit “As-Built” plans with the final estimate. “As-Built” plans are to reflect all changes made from the original plans. All changes to the plans are to be made using a 746-1/2 Tuscan red pencil.
13. “As-Built” drawings of the project must be on 3 mil (0.003”) ebony line polyester film or as directed and approved by the Parish Department of Engineering, in writing.
14. “As-Built” plans must use AUTOCAD.DWG format (on CD-R) compatible with AUTOCAD Release 14, or compatible with the Parish’s system in place.
15. Three sets of “As-Built” drawings of the project and bond paper are required or must be directed and approved by the Parish Department of Engineering, in writing.

II. Additional Consultant/Team Services Required:

1. When it is stipulated by the Project Specifications, that approval by DOTD is required for material, equipment, and/or construction procedures, DOTD policies for obtaining such approval will be followed.
2. All construction inspection personnel utilized by the Consultant must meet and retain the same qualification and certification requirements as required of DOTD construction personnel.
3. The Consultant will perform all surveying services when required. The Contractor will perform construction layout, and the Consultant will perform any necessary spot checks for verification.
4. Any proposed changes in plans or in the nature of the work will be pre-approved in writing by the DOTD, prior to the performance of stipulated work.
5. Plan changes throughout the life of the project will also have to be written by the Consultant and approved through the Department’s process.
6. The Consultant will monitor and document all construction claims, and provide recommendations on disposition of claims.

The services to be performed will be under the direct supervision of the DOTD. The services will be performed in accordance with the latest applicable DOTD Construction Manual, Testing Procedures Manual, Sampling Manual, Engineering Directives and Standards Manual (EDSM), and the latest version of the Louisiana Standard Specifications for Roads and Bridges.

SERVICES TO BE PERFORMED BY THE DOTD

The DOTD will furnish without charge, the following services and data:

1. Laboratory testing of materials. DOTD District 02 Testing Laboratory in Jefferson Parish will perform laboratory tests in conjunction with specialty testing performed at the DOTD Central Laboratory in Baton Rouge, Louisiana, using samples procured, and submitted by the Consultant and/or his staff.
2. DOTD will provide project plans and contract proposal.
3. DOTD Structural/Marine Fabrication Engineer will perform all shop and fabrication inspection.

ITEMS TO BE PROVIDED BY THE CITY OR DOTD

1. Traffic Data

REFERENCES

All designs and engineering documents will meet the standard requirements as to format and content of the DOTD; and will be prepared in accordance with the latest applicable editions, supplements and revisions of the following:

1. AASHTO Standards, ASTM Standards or DOTD Test Procedures
2. DOTD Location and Survey Manual
3. DOTD Roadway Plan Preparation Manual
4. DOTD Hydraulics Manual
5. DOTD Standard Specifications for Roads and Bridges
6. Manual of Uniform Traffic Control Devices (Millennium Edition)
7. DOTD Traffic Signal Design Manual
8. National Environmental Policy Act (NEPA)
9. National Electric Safety Code
10. DOTD Environmental Impact Procedures (Vols. I-III)
11. Policy on Geometric Design of Highways and Streets
12. Construction Administration Manual
13. Materials Sampling Manual
14. DOTD Bridge Design Manual
15. Consultant Contract Services Manual

COMPENSATION

Compensation to the Consultant for services rendered in connection with this contract will be made on the basis of a non-negotiated cost plus fixed fee of $10,503, with a maximum limitation of $106,787. Compensation for the project engineer will be subject to a maximum of 30% of the total project engineer hours, at the firm’s audited office overheard rate. The remaining 70% of the project engineer’s time and all inspectors will be calculated using the statewide field overhead rate.

CONTRACT TIME

The consultant will proceed with the services specified herein after the execution of this contract and upon written Notice-To-Proceed from the DOTD, and will be in effect for the duration of the construction period (60 working days), and the final estimate package, estimated to be 120 calendar days.

MINIMUM PERSONNEL REQUIREMENTS

The following requirements must be met at the time of submittal:

1. At least one Principal of the Prime Consultant must be a Registered Professional Civil Engineer in the State of Louisiana.
2. The Prime Consultant must employ on a full time basis a minimum of one Registered Professional Civil Engineer, with at least five years experience in road construction, and a corresponding support staff.
3. In addition to the above requirements, the Prime Consultant must also employ on a full-time basis, or through the use of a Sub-Consultant(s), a minimum of two Inspectors certified and approved by DOTD in Asphalt Plant and Asphalt Paving. At least one Inspector must have a minimum of five years experience in Road Construction.

EVALUATION CRITERIA

The general criteria to be used by DOTD (when applicable) in evaluating responses for the selection of a Consultant to perform these services are:

1. Consultant’s firm experience on similar projects, weighting factor of 3;
2. Consultant’s personnel experience on similar projects, weighting factor of 4;
3. Consultant’s firm size as related to the estimated project cost, weighting factor of 3;
4. Consultant’s past performance on similar DOTD projects, weighting factor of 6;
5. Consultant’s current work load, weighting factor of 5;
6. Location where the work will be performed, weighting factor of 6;

Sub-Consultants will also be evaluated as indicated in Items 1- 6. The evaluation will be by means of a point-based rating system. Each of the above criteria will receive a rating on a scale of 0-4. Then the rating will be multiplied by the corresponding weighting factor. The firm’s ratings in each category will then be added to arrive at the Consultant’s final rating.

If Sub-Consultants are used, each member of the Consultant/Team will be evaluated on their part of the contract proportional to the amount of their work. The individual team member ratings will then be added to arrive at the Consultant/Team rating. The evaluation will be by means of a point-based rating system. Each of the above criteria will receive a rating on a scale of 0-4. Then the rating will be multiplied by the corresponding weighting factor. The firm’s ratings in each category will then be added to arrive at the Consultant’s final rating.

DOTD's Consultant Evaluation Committee will be responsible for performing the above described evaluation, and presenting a short list of the three (if three are qualified) highest rated Consultants to the Secretary of the DOTD. The Secretary will make the final selection.

CONTRACT REQUIREMENTS

The selected Consultant will be required to execute the contract within 10 days after receipt of the contract.

INSURANCE - During the term of this contract, the Consultant will carry professional liability insurance in the amount of $1,000,000. The Prime Consultant may require the Sub-consultant(s) to carry professional liability insurance. This insurance will be written on a “claims-made” basis. Prior to executing the contract, the Consultant will provide a Certificate of Insurance to DOTD showing evidence of such professional liability insurance.

AUDIT - The selected Consultant/Team will allow the DOTD Audit Section to perform an annual overhead audit of their books, or provide an independent Certified Public Accountant (CPA) audited overhead rate. This rate must be developed using Federal Acquisition Regulations (FAR) and guidelines provided by the DOTD Audit Section. In addition, the Consultant/Team will submit semi-annual labor rate information, when requested by DOTD.

The selected Consultant/Team will maintain, an approved Project Cost System and segregate direct from indirect cost in their General Ledger. Pre-award and post audits, as well as interim audits, may be required. For audit purposes, the selected Consultant/Team will maintain accounting records for a minimum of five years after final contract payment.

Any Consultant currently under contract with the DOTD and who has not met all the audit requirements documented in the manual and/or notices posted on the DOTD Consultant Contract Services Website (www.dotd.state.la.us), will not be considered for this project.

SUBMITTAL REQUIREMENTS

Two complete sets of the SF 24-102 must be submitted to DOTD. Inspector’s certification must be included in the SF 24-102. All submittals must be in accordance with the requirements of this advertisement and the Consultant Contract Services Manual. Any Consultant/Team failing to submit any of the information required on the SF 24-102, or provide inaccurate information on the SF 24-102, will be considered non-responsive.

Any Sub-Consultants to be used, including Disadvantaged Business Enterprise (DBE) Sub-Consultants, in performance of this contract must also submit a SF 24-102, completely filled out and containing information pertinent to the work to be performed.

The Sub-Consultant’s SF 24-102 must be firmly bound to the Consultant’s SF 24-102. In Section 9, the Consultant’s SF 24-102 must describe the work elements to be performed by the Sub-Consultant(s), and state the approximate percentage of each work element to be subcontracted to each Sub-Consultant.

Name(s) of the Consultant/Team listed on the SF 24-102, must precisely match the name(s) filed with the Louisiana Secretary of State, Corporation Division, and the Louisiana State Board of Registration for Professional Engineers and Land Surveyors.

The SF 24-102 will be identified with State Project No. 742-26-0057 and will be submitted prior to 2:00 p.m. on Monday, November 17, 2003, by hand delivery or mail addressed to:

Department of Transportation and Development
Attn.: Dr. Babak Naghavi, P.E., P.H.
Consultant Contract Services Administrator
1201 Capitol Access Road, Room 405-T
Baton Rouge, LA 70802-4438 or
Post Office Box 94245
Baton Rouge, Louisiana 70804-9245
Telephone: (225) 379-1989