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About This Application document
The About document contains information supplied by the application designer and is often a description of the application purpose and contents. To open this document, click Help > About This Application.
accelerator
In a user interface, a key or combination of keys that invokes an application-defined function. For example, ALT+F shows the File menu. In IBM® Lotus® Notes® menus, accelerators are underlined. See also extended.
access control
In computer security, the process of ensuring that users can access only those resources of a computer system for which they are authorized.
access-controlled section
A defined area on a form that allows only certain users to edit the fields in the section. In addition to fields, an access-controlled section can include objects, layout regions, and text.
access control list (ACL)
In computer security, a list associated with an object that identifies all the subjects that can access the object and their access rights.
Account document
A document that contains information such as the user name and password about an Internet connection. When you set up Internet mail, Notes creates at least one Account document in your Personal Address Book for incoming (POP or IMAP) mail, and one for outgoing (SMTP) mail if you don't send your Internet mail through a Domino server.
ACL (access control list)
See access control list.
activity
A shared space in which team members organize work and collaborate. Activity members can post messages, share files and Web links, create and assign To Do items, and keep track of current and completed activities with a Notes client or the Web-based Activity Dashboard.
activity logging
A process used to collect information about the activity in an enterprise.
Adjacent Domain document
A document that defines the name, location, and access to adjacent (connected) and non-adjacent (unconnected) IBM® Lotus® Domino™ domains and non-Domino domains. It is stored in the Domino Directory.
Administration Process
A server task (Adminp) that automates many administrative tasks. You initiate the tasks, and the Administration Process completes them for you. Some of the tasks the Administration Process can automate are: recertifying Notes IDs, renaming and deleting references to Notes users and groups, creating replicas of databases, and moving databases.
administration server
The server that you assign to apply Administration Process updates to a primary replica.
agent
A program that performs a series of automated tasks according to a set schedule or at the request of a user. An agent consists of three components: the trigger (when it acts), the search (what documents it acts on), and the action (what it does).
Agent Manager
The background server program that manages and runs agents on a server. An agent performs a series of automated tasks according to a set schedule or at the request of a user. The Agent Manager runs by default on a server. You set guidelines for the Agent Manager in the Server document in the Domino Directory.
alarm
An audible or visual signal at a device, such as a display station or printer, that is used to notify the user that a predefined condition exists. In IBM® Lotus® Notes®, text that displays or a noise that sounds to remind you of an entry on your Calendar. When an alarm goes off, Notes shows a description of the Calendar entry associated with the alarm.
alias
A shortened form of a user name that can be used in any Notes application where directory lookup and type-ahead are supported, such as Mail. Unlike the Notes user name and alternate name, aliases cannot appear in access control lists and execution control lists.
alternate mail
A mail system other than Lotus Notes mail.
anonymous access
A type of access that allows users and servers to access a server without first authenticating with it.
API (application programming interface)
A set of functions that gives programmers access to another application's internal features from within their own application.
application
A program that contains both data and programming to support a particular business need.
application catalog
A IBM® Lotus® Notes® application (CATALOG.NSF) on an IBM® Lotus® Domino™ server that contains a list of Notes applications on the server. See also portal applications catalog.
application library
an application that lists links and uses replication ID numbers to locate applications on various servers. For example, a corporate application library might contain applications that deal with corporate policies and procedures.
application manager
A person with manager access to a Notes application, whose responsibilities include setting up and maintaining access to the application and monitoring its replication, usage, and size.
archive
A copy of a Notes application created to store information no longer in use.
attach
To store a file with a Lotus Notes document or form. The file, or attachment, is stored with the document or form in the application until one of them is deleted.
attachment
A file attached to an e-mail message or other electronic document.
authentication
In computer security, a process that ensures that the identities of both the sender and the receiver of a network transaction are true.
author access
An access level that allows users to create and read documents and edit the ones they created and saved. Servers with Author access can replicate new documents and can usually delete documents marked for deletion. Access levels can be further refined using roles and access restrictions.
Authors field
A field that lists the names of people who have Author access. This field does not override the access control list. Use this field to control edit access on a document-by-document basis.
autosave
A feature that automatically saves files such as documents and chat transcripts.
autoregistration
A process by which external databases may be automatically added when the database type and path are supplied during connection.
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blog
In IBM® Lotus® Notes®, an application created from a template with which a user can create content and post it to the Web.
binary tree server topology
Connects servers in a pyramid fashion: the top server connects to two servers below it, each of which connects to two servers below it, and so on. Information travels down the pyramid and then back up.
bookmark
A customizable, graphical link to databases, views, documents, Web pages, and newsgroups.
bookmark folder
A folder in the Bookmark Bar containing bookmarks.
broadcast meeting
Invitees are notified about a meeting but do not need to respond to the invitation. This option is useful when individual response will not affect the occurrence of the meeting.
button
A graphic that executes an action when clicked.
button bar
In the Notes client, the bar that displays actions as buttons. Actions let users click to accomplish tasks, from mimicking the Notes menus to tasks defined by formulas or a LotusScript program.
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CA (Certificate Authority)
The link that allows a server and client to communicate. A CA vouches for the identity of a server and client by issuing certificates stamped with the CA’s digital signature and including the CA’s trusted root certification. The digital signature assures the client and server that both the client certificate and the server certificate can be trusted. If the client and server can identify the digital signature on the certificate, then a secure SSL session can be established. Otherwise, the client and server cannot authenticate each other, and the session cannot be established. Clients and servers identify digital signatures by comparing them against the trusted root certificate.
A CA can be a third-party, commercial certifier, such as VeriSign, or a certifier that you establish at your organization using IBM® Lotus® Notes® and IBM® Lotus® Domino™. Third-party and IBM® Lotus® Domino™ CAs create both server and client certificates.
Calendar
A view in your Notes mail application that users can use to manage time and schedule meetings. Appointments, meetings, reminders, events, and anniversaries can be created in the Calendar view.. Users can also display tasks in the Calendar view.
Calendar profile
A document that lets you customize your calendar and indicate the times that you are available for meetings. Notes saves this information in a database on your mail server; you define who can look up the information.
canonical format
A format for storing hierarchical names that displays the hierarchical attribute of each component of the name. For example, the canonical format for the name Reuben D. Smith/Ottawa/Acme/CA is: CN=Reuben D. Smith/OU=Ottawa/O=Acme/C=CA
where:
CN is the common name
OU is the organizational unit
O is the organization
C is the country code
catalog
A collection of resources organized for retrieval, including the Notes application catalog, a Notes application (CATALOG.NSF) on a Domino server that contains a list of Notes applications on the server. The catalog determines which application titles are available for searching. Also available in Notes and Domino are the Mobile directory catalog, the Extended directory catalog, and, on WebSphere Portal server, the Template catalog and the portal applications catalog.
category
A word, phrase, or number used to group documents in a view.
central directory architecture
Directory architecture in a Domino domain in which some servers store Configuration Directories and use primary Domino Directories on remote servers for lookups.
certificate
A certificate is a unique electronic stamp that identifies a user or server. Domino uses two types of certificates: Notes certificates and Internet certificates.
A Notes certificate is stored in a Notes or Domino ID file that associates a name with a public key. Certificates permit users and servers to access specific Domino servers. An ID may have many certificates.
An Internet client certificate lets a user access a server using SSL client authentication or send an S/MIME message. The client certificate is stored in either the Notes ID file if you are using a Notes client or in a file stored on the user’s hard drive. An Internet server certificate lets users access a server using SSL server authentication. The server certificate is stored in a key ring file on the server’s hard drive.
Internet certificates contain a public key, a name, an expiration date, and a digital signature.
Certificate Authority certificate
A binary file stored on the CA server’s hard drive that contains a public key, a name, and a digital signature. The CA certificate identifies the Domino or third-party CA.
certificate revocation list (CRL)
A list of Internet certificates that have been revoked. CRLs are issued regularly by Internet certifiers. Domino servers can check CRLs to check the validity of a certificate offered for authentication.
certification
A process that creates special signed messages called certificates, which state that a particular public key is associated with a particular user or server name. Domino automatically issues Notes certificates for users and servers when you register them.
certifier ID
A file that generates an electronic "stamp" that indicates a trust relationship. It is analogous to the device used to stamp passports -- it verifies that a person is trusted by that stamping authority.
CGI
Abbreviation for Common Gateway Interface (CGI). CGI is a standard that connects external programs with information servers such as Web servers or HTTP servers. CGI scripts are a common way of customizing information presentation and retrieval on the Web; they can run within databases and on a Domino server.
chain server topology
Connects servers one-to-one, end-to-end. Information travels along the chain and then back.
character set
A set of binary codes that represent specific text characters.
child document
A document that inherits values from another document (the parent document).
client
A software program that requests services from a server.
client certificate
An electronic stamp that contains a public key, a name, an expiration date, and a digital signature. The client certificate uniquely identifies the user and is used when accessing a server using SSL and sending encrypted and signed S/MIME messages.
The client certificate is stored in the Notes ID file if you are using a Notes client or on the user’s hard drive.
CLS files
Country Language Services (CLS) files convert characters such as foreign currency symbols and accented letters to other characters when importing or exporting files. CLS files also control the order in which characters are sorted.
cluster
A group of two or more Domino servers that you set up to provide users with constant access to data, balance the workload among servers, improve server performance, and maintain performance when you increase the size of your enterprise.
collaboration history
A document that shows all collaborative activity, such as e-mail, saved chats, and work in shared documents, that transpired between one user and a selected contact in the previously elapsed two weeks.
collapse
An action that hides documents under categories or hides response documents under main documents in a view.
@command
A special @function that performs an immediate action in the user interface.
command key
A key that directly triggers an action and usually makes use of the CTRL or COMMAND keys. For example, to print press CTRL+P (COMMAND+P on Macintosh).
compact
To compress an application, in order to reclaim space freed by the deletion of documents and attachments.
component
A reusable object or program that performs a specific function and is designed to work with other components and applications.
composite application
An application that combines smaller applications or components. Depending on the platform and deployment options, a composite application might included Notes databases, portlets, or Eclipse views.
computed field
On a form, a field whose value is determined by a formula that you write.
condensed Directory Catalog
A directory catalog optimized for small size and used primarily on Notes clients.
Configuration Directory
A directory in a central directory architecture that contains only documents related to Domino configuration.
Connection document
In the Domino Directory, a Connection document enables communication between two servers and specifies how and when the information exchange occurs. In the Personal Address Book, it describes how a client accesses a certain server.
Contacts
The Lotus Notes feature that provides a repository for information about people and groups, and that provides a way to create mailing lists. labels, and vCards. In previous releases of Lotus Notes, Contacts was referred to as the address book.
create access list
A list that restricts a form, so that only specified users can create documents using the form.
criteria
Data you specify so that your application can select records during a query. You can use matching criteria, in which records must match the criteria you set, or formula criteria, which use logical formulas and @functions to test records.
cross-certificate
Domino uses two types of cross-certificates: Notes and Internet. Notes cross-certificates allow users in different hierarchically certified organizations to access servers and to receive signed mail messages. Internet cross-certificates allow Notes users to secure S/MIME messages and verify the identity of a server using SSL.
Cross-certificates are stored in the Domino Directory or Personal Address Book.
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database
A collection of documents and their forms, views, and folders, stored under one name. IBM® Lotus® Notes® databases can be part of a Web site or part of a Notes application.
database cache
A section of memory on an IBM® Lotus® Domino™ server where databases are stored for quick access. You can display cache statistics, change the number of databases that a server can hold in its cache, close all databases in the cache, and disable the cache.
Database Catalog
A database containing information about databases stored on a single Domino server, a group of servers, or all the servers in a domain. Database Catalogs are commonly used to let users add the databases in them to the users’ desktops.
database header
An internal structure that stores database-wide information such as a time stamp that indicates when a database was first created or when the Fixup task last ran on it.
database library
See application library.
database manager
See application manager.
database replica
See replica.
data directory
a directory that contains local applications, local templates, country language services (CLUs) files, DESKTOP.DSK files, and if you’re using UNIX, your NOTES.INI file.
data note
A document in a Notes application.
data type
The type of information that one field can store, for example, text, rich text, numbers, keywords, and time.
DBID (database ID)
The time stamp that is located in the database header and that indicates when a database was first created or when the Fixup task last ran on it.
DBIID (database instance ID)
A value that is located in the database header and that associates the database with specific entries in the transaction log.
DCR (Data Connection Resource)
A design element you can use to define a connection between a Notes form and an enterprise database for exchanging data.
DDE (Dynamic Data Exchange)
DDE is a method for displaying data created with other Windows and Presentation Manager applications, such as graphics or spreadsheet ranges, within Notes documents. DDE objects can be reactivated and updated to reflect the current state of changing data.
default value formula
The formula that lets you set an initial value for an editable field.
default view
The view displayed the first time you open an application.
deletion stub
A truncated document that is left in a replica in place of the original document to indicate to the Replication task that the document should, in fact, be deleted from all other replicas.
Depositor access
An access level where users can create documents but can’t read any of the documents in the application.
designer
The person who creates and develops an application, pilot tests it, refines it as necessary, and delivers it to the application manager.
Designer access
An access level where users can compose, read, and edit any documents, plus modify the application icon, About and Using documents, and all design elements. Servers can replicate all of the above and, if they have delete access, deletions.
design pane
The workspace area that displays design options, as well as areas to enter design information.
design template
A design that lets you share design elements among applications and store design elements with a template. You can enable the template so that when it changes, the change automatically occurs in all applications created with that template.
DESKTOP.DSK
A file that contains information about your workspace.
detach
To make a local copy of a file that is attached to a Lotus Notes document.
dialog box
A box that appears when an application needs additional information to complete a task. A dialog box can contain check boxes, command buttons, option buttons, list boxes, information boxes, scroll buttons, drop-down boxes, and text boxes.
dialup
A connection type, usually a port, that is not on a local area network and must be accessed by modem and telephone lines.
digital signature
The electronic equivalent of a handwritten signature, a digital signature is a unique block of text that verifies a user's identity and is appended to a message. The signature can be used to confirm the identify of the sender and the integrity of the message. The block of text is encrypted and decrypted using public and private keys.
digital speech synthesizer
A device used with screen readers to portray what is on screen through sound.
DIIOP (Domino Internet Inter-ORB Protocol)
A server task that runs on the server and works with the Domino Object Request Broker to allow communication between Java® applets created with the Notes Java classes and the Domino server. Browser users and Domino servers use IIOP to communicate and to exchange object data.
directory assistance
A feature used by servers to extend client authentication, name lookups, and LDAP operations to secondary directories.
directory assistance database
A database created from the DA50.NTF template and used to configure directory assistance.
Directory Assistance document
A document created in a directory assistance database that describes a secondary directory.
Directory catalog
An optional directory database that can aggregate entries from multiple Domino Directories into a single database.
directory server
A server whose purpose is to provide directory services.
distributed directory architecture
Directory architecture in a Domino domain in which all servers use a local primary Domino Directory.
DNS (Domain Name System)
An Internet service that translates domain names into PI addresses.
document
A Notes entry that users create by using a form on the Create menu. Documents consist of fields, text, numbers, graphics, and so on.
domain
A Domino domain is a collection of Domino servers and users that share a common Domino Directory. The primary function is mail routing. Users’ domains are determined by the location of their server-based mail files.
For a Domino server to communicate with a server in a different domain, you create a Domain document in the Domino Directory to define the name, location, and access to adjacent and non-adjacent Domino domains and non-Domino domains. Other domains are:
A Domino domain and an external mail system such as SMP or cc:Mail. It specifies which outbound addresses are Internet addresses and where the Notes Mail Route sends those messages.
A group of Domino domains, such as Sales1, Sales2, and Marketing, under a single Internet domain, such as acme.com. All outbound SMTP mail, whether it originates from the Sales1 or Marketing domains, has the return address acme.com.
A directory created automatically from the PUBNAMES.NTF template during first server setup that describes the users, servers, connections, and access control information for a Domino domain, or a directory created manually from PUBNAMES.NTF.
Domino domain
A network of clients and servers whose users, servers, connections, and access control information are described in a Domino Directory.
Domino server
A computer that runs the Domino Server program and stores Notes databases.
Domino Server program
The program that supports the connection between clients and the server and also manages a set of server tasks, which are programs that either perform schedule-driven database chores -- such as routing messages to mailboxes and updating user accounts -- or connect various types of clients -- Notes clients, Web browsers, CORBA clients -- to the server.
Domino Server Setup program
The cross-platform wizard that guides you through the setup options for a Domino server after the program files are installed on the system.
DXL
The XML representation of Domino data is known as DXL. DXL describes Domino-specific data and design elements such as embedded views, forms, and documents. DXL provides a basis for importing and exporting XML representations of data to and from a Domino application.
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ECL (Execution Control List)
An ECL is a feature accessed through the User Preferences dialog box that enhances security of your workstation data. The ECL lets you control which formulas and scripts created by another user can run on your workstation.
Edit mode
The state in which you can create or modify a document.
editable field
On a form, a field whose value is determined by a formula that you write to supply a default value, edit the user’s entry, and validate the entry to make sure it meets specific requirements.
Editor access
An access level that allows users to create, read, and edit any documents. Servers can replicate new documents, change existing documents, and, if they have delete access, make deletions.
effective user
The user under whose authority an agent runs. The effective user name will be used for ACL access rights; rights to create databases, replicas, and templates on the server; and as the mail sender or document author. Effective user rights are not used to determine the operations an agent is permitted to perform; these are based on the agent signer (the agent owner).
electronic signature
A stamp added to mail messages, fields, or sections that verifies that the person who originated the message is the author and that no one has tampered with the data.
encryption key
Security feature that ensures that only the intended recipient can read encrypted text. Every IBM® Lotus® Notes® user ID contains two: a public key for sending and encrypting and a private key for receiving and decrypting. Users may also have a public and private key for S/MIME encryption and signatures.
event
In LotusScript, an action or occurrence to which an application responds. That action can be a user-generated one, such as a mouse click; a system-generated one, such as the elapsing of a set amount of time on the computer’s clock; or an application-generated one, such as the saving of a document via the product’s autosave feature. Each LotusObject can respond to a predefined set of events, those defined for the class that the object is an instance of. Events are the primary way to initiate the execution of scripts: when a script is attached to an object event, it is executed when the event occurs.
In the Calendar, an entry with a duration of at least one day. For example, an all-day meeting or a vacation is an event.
event script
A script attached to a particular event. Examples in LotusScript are Initialize, Queryopen, and Postopen. When the event occurs, the script runs.
export
To save a Notes document or view in a non-Notes format.
extended accelerator key
Additional accelerator keys, used for bookmarks, action buttons, and window tabs. To view the extended accelerator keys, press and hold down the ALT key.
extended ACL
An optional directory access control feature available for an IBM® Lotus® Domino™ Directory and Extended Directory Catalog used to apply restrictions to users' overall directory access.
Extended Directory Catalog
A directory catalog used by servers which, to facilitate quick name lookups, retains the individual documents and the multiple, sorted views available in the Domino Directory.
extranet
An intranet with extended access, generally behind a firewall. For example, a company may give the public access to certain parts of its intranet and restrict access to others. This can be done by using firewall programs or routers, via a proxy, or by specialized software.
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failover
A cluster’s ability to redirect requests from one server to another. Failover occurs when a user tries to access an application on an unavailable server or one in heavy use, and the user instead connects to a replica on another (available) server in the cluster. Failover is transparent to the user.
feature
An Eclipse product's components are grouped together into features. A feature is the smallest unit of separately downloadable and installable functionality.
field
On a form, a named area containing a single type of information. The field’s data type determines its contents -- text, rich text (including styled text, graphics, and multimedia), numbers, or time-date.
firewall
A firewall is a system that is designed to control access to applications on a network. Typically, a firewall controls unauthorized access to a private network from the public Internet.
folder pane
The workspace area that shows the folders and views available in the opened application.
form
Forms control how you edit, display, and print documents. A form can contain fields, static text, graphics, and special objects. An IBM® Lotus® Notes® application can have any number of forms.
formula
An expression that has program-like attributes; for example, you can assign values to variables and use a limited control logic. Formulas are best used for working within the object that the user is currently processing. The formula language interface to Notes and IBM® Lotus® Domino™ is through calls to @functions.
You can write formulas that return a value to a field, determine selection criteria for a view, create specific fields in a form, determine the documents a replica receives, help users fill out a document, increase performance, and create buttons or hotspots.
FTP (File Transfer Protocol)
A protocol used to transfer files from one computer to another. FTP also refers to the actual application used to move files using the FTP protocol.
full-text index
A collection of files that indexes the text in an application to allow Notes to process users’ search queries.
full-text search
A search option that lets you search an application for words and phrases, as well as perform more complex searches using wild cards and logical operators.
@function
A built-in formula that performs a specialized calculation automatically.
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group
A named list of users and/or servers. It can be used in Domino Directories, Personal Address Books, access control lists, and so on.
groupware
Applications that enhance communication, collaboration, and coordination among groups of people.
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hierarchical naming
A system of naming associated with IBM® Lotus® Notes® IDs that reflects the relationship of names to the certifiers in an organization. Hierarchical naming helps distinguish users with the same common name for added security and allows for decentralized management of certification. The format of a hierarchical name is: common name/organizational unit/organization/country code -- for example, Pam Tort/Fargo/Acme/CA.
hierarchical view
A view that distinguishes between main documents and response documents. Each main document has its response documents indented under it.
Home page
The customizable default opening screen in the Lotus Notes client that includes major tasks such as sending mail, creating appointments, and making a To Do list. The page also contains a search bar and information on what’s new in Notes.
hop
An intermediate stop on the path along which mail is routed when the sender’s server and recipient’s server are not directly connected.
hot spot
Text or a picture in a rich-text field that a user can click to perform an action, run a formula or script, or follow a link.
HTTP (Hypertext Transfer Protocol)
An Internet protocol used to transfer files from one computer to another.
hunt group
A group of servers that are assigned one phone number. Clients dial the one phone number and connect to any available server. Hunt groups balance the load on servers.
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install manifest
The install.xml file, resident in the IBM® Lotus® Notes® installer's deploy directory, that lists all features ("installfeature" elements) available for install. It works in conjunction with the update site (updateSite.zip) for Notes install.
IMAP
See Internet Message Access Protocol.
Internet Message Access Protocol (IMAP)
Mail protocol that allows clients running it to retrieve mail from a host mail server also running the protocol. IMAP is similar to POP3 but has additional features. For example, it supports three modes of mailbox access. You can enable IMAP on an IBM® Lotus® Domino™ server.
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keyboard shortcut
A key or combination of keys that a user can press to perform an action that is available from a menu.
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label
The explanatory text next to a control on the screen.
LDAP directory
A hierarchical directory of names that can reflect an organization’s structure or geography and that is accessed via the LDAP protocol.
Running LDAP on a Domino server enables the IBM® Lotus® Domino™ Directory to serve as an LDAP directory. One popular public LDAP directory is Bigfoot.
letterhead
A preset design that appears at the top of an e-mail message.
library
An IBM® Lotus® Notes® application that contains lists of links to other applications. Unlike a catalog, which lists all the applications on a server, a library contains links to selected applications from one or several servers.
link
An icon that provides direct access from one Notes document, view, or application (the source object) to any other document, view, or application (the target object). Notes opens the target object without closing the source object that was branched from.
local application
A Notes application stored on your computer’s hard disk drive, on a disk, or on a networked file server.
local replica
An application that is located on the workstation in use.
location document
A document in a user's Personal Address Book that contains communication and other location-specific settings used when users work with Notes in a specific place. Users can create as many location documents as needed.
log in
To connect to a computer system or network by entering identification and authentication information at the workstation.
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manager access
The highest level that can be assigned in an IBM® Lotus® Notes® access control list.
metadata
Data that describes the characteristics of data; descriptive data
MIME (See Multipurpose Internet Mail Extensions Mobile Directory Catalog
A condensed Directory Catalog set up on a Notes client.
Multipurpose Internet Mail Extensions (MIME)
An Internet standard that allows different forms of data including video, audio, or binary data to be attached to e-mail without requiring translation into ASCII text.
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Name & Address Book
Now called the Domino Directory or Personal Address Book.
named element
A specific design element in an IBM® Lotus® Notes® application -- for example, a view or folder.
named style
A collection of styles that you can apply to data in a file. Styles stored in a named style can include number format, typeface, type size, underlining, bold, italics, lines, colors, and alignment.
navigation pane
The pane that either displays icons for all views, folders, and agents in an application or displays the current navigator.
navigator
Programmed graphics in the user interface that direct users to specific parts of an application without their having to open views. Navigators usually include hotspots and can do simple actions such as opening an application, document, URL, view, folder, or another navigator.
newsgroup
An online discussion group that users with news readers can participate in. An IBM® Lotus® Domino™ NNTP server can store USENET newsgroups, public newsgroups distributed on the Internet, and private newsgroups.
newsfeed
The periodic transfer of newly posted newsgroup articles from one NNTP server to another using the NNTP protocol. If you enable the NNTP protocol on a Domino server, you can set up a news feed to transfer both USENET and private newsgroup articles.
newsreader
A client application that runs the NNTP protocol and is used to select, view, create, sort, and print USENET and private newsgroup articles.
NNTP (Network News Transfer Protocol)
Protocol that supports reading newsgroups, posting new articles, and transferring articles between news servers. When enabled on a Domino server, allows NNTP clients to access newsgroups on the server and allows the Domino server to exchange news with other NNTP servers.
no Access
An access level with which users have no access to a Notes application; they cannot even add the application icon to their workspaces.
note
a simple data structure that stores Notes design elements (forms, views, and so on), user-created data (documents), and administrative information, such as the access control list.
note header
A note header is a structure that contains, among other things, the note's originator ID (OID), which includes the note's universal ID (UNID); the note ID; the note's parent note, if one exists; the number of items in the note; and the list of the note's item descriptors.
note ID
A 4-byte value that is assigned to a note when the note is first created. Note IDs are stored in the record relocation vector table, which maps a note's note ID to the position with the Notes file. A note ID is unique within an application but not across replicas, meaning that the same note in two replicas can have different note IDs, even though the replicas have identical UNIDs.
Notes application
A file or files that contain both a set of documents and a copy of the design elements that control the creation and modification of those documents. A typical Notes application consists of a set of design elements that specify, among other things, the type of dowments in the application, the way that documents can be indexed and viewed, and the application's logic, which is written in the Notes Formula Language, LotusScript, Java, or JavaScript. A complex Notes application consists of several individual database designs that work together to perform a specific task. An application can be shared, local, or remote.
Notes client
Client software that allows users to access Notes applications on a Domino server, send mail, and browse the Web.
Notes database
a single file with the NSF extension that physically contains both a set of documents and a copy of the application design elements that control the creation and modification of those documents.
Notes file
In Lotus Notes, a file with the extension NSF that contain the data for an application. Its structure is composed of forms, fields, folders, views, and other presentation features, such as a navigator and an application icon.
Notes/FX
a technology that lets desktop applications and Notes share data fields.
NOTES.INI
A settings file that includes installation choices, server console commands, and setup selections.
NSF
The file extension for a Notes database file. A database file contains the data for an application. Its structure is composed of forms, fields, folders, views, and other presentation features, such as a navigator and a database icon.
NTF
The file extension for a Notes template file. A template file contains the structure for the application -- that is, forms, folders, and views -- but does not contain documents. Domino Designer comes with a collection of templates that you can use to create system and application databases.
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outgoing mail database
A file (Mail_.box) that temporarily stores outgoing mail that users create when not connected to a mail server.
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pane
A separate area in a split window. A window can be split into two or more panes.
parent document
A document whose values are inherited by another document (the child document).
passthru server
An intermediary server that lets a client access a target server to which the client is not connected. A mobile user can access multiple servers through a single phone connection; a LAN client can connect to servers running network protocols different from its own.
permanent pen
An editing feature that allows users to edit documents in a second font.
permission
The authority granted to users to give them access to an application's features and functions.
Personal Address Book
A directory database that is stored on an IBM® Lotus® Notes® client and contains the names and addresses of users and groups added by Notes users.
Personal Web Navigator
A feature that retrieves, displays, searches for, and stores Web pages in a local Personal Web Navigator database. This database is stored locally.
platform
The combination of an operating system and hardware that makes up the operating environment in which a program runs. .
plug-in
A software module that adds function to an existing program or application.
POP3 (Post Office Protocol Version 3)
See Post Office Protocol Version 3.
portal applications catalog
A library of portal applications on the IBM® WebSphere® Portal server to which a user has access.
Post Office Protocol Version 3 (POP3)
A mail protocol that allows clients running it to retrieve mail from a host mail server also running the protocol. You can enable POP3 on a Domino server.
preference
A parameter that a user can set through the application menu.
preview pane
A pane that lets users read the content of the document that is selected in the view pane. If Notes is set to preview document links, users can also view documents linked to the selected document.
primary replica
The replica designated to be the only recipient of updates by the Administration Process. By updating a primary replica and then replicating that replica to other replicas on other servers, users avoid creating replication conflicts.
private folder
A folder that users design and save for their own use in a Notes application
private key
In secure communication, an algorithmic pattern used to encrypt messages that only the corresponding public key can decrypt. The private key is also used to decrypt messages that were encrypted by the corresponding public key. The private key is kept on the users' system and is protected by a password.
See also Public key. .
private view
A view that users design and save for their own use in a Notes application.
profile
Data that describes the characteristics of a user, group, program, device, or remote location.
proxy server
A server that receives requests intended for another server and that acts on the client's behalf (as the client's proxy) to obtain the requested service. A proxy server is often used when the client and the server are incompatible for direct connection. For example, the client is unable to meet the security authentication requirements of the server but should be permitted some services.
public access
The access privilege in an access control list (ACL) that includes Depositor access and No Access and that allows reading, writing, and copying public documents.
public key
An encryption key associated with a Notes ID that is used to verify an electronic signature, encrypt a message, or identify an authenticating user. A public key is part of each user ID, and a copy of the key is stored in the Domino Directory. Certificates on IDs ensure that public keys are valid.
public key certificate
A unique electronic stamp stored in a Notes or Domino ID file that associates a name with a public key. Certificates permit users and servers to access specific Domino servers. An ID may have many certificates.
public key cryptography
Public key encryption provides a user with a key pair -- private and public. The public key is distributed to everyone with whom the user wants to communicate. In Domino, the public key is published in the Domino Directory. Public/private key encryption is used for two purposes: to communicate securely and to generate electronic signatures.
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read access list
A list that restricts a form so that only specified users can read documents created from the form. Use the Reader's field to control access on a document-by-document basis.
reader access
An access level with which users can only read documents.
read-only
Pertaining to data that can be read but cannot be modified.
replica
A special copy of an IBM® Lotus® Notes® application that, because it shares a replica ID with the original application, can exchange information with it through replication.
replica ID
A unique number that is generated when a Notes application is first created. The replica ID is stored in the database header and never changes. When you make a replica of the application, the replica inherits the replica ID. For two applications to replicate, they must share the same replica ID.
replicate
To update replicas that are on different servers or on a workstation and a server. Users can replicate the entire database so that over time all database replicas are essentially identical, or select specific items or areas to replicate.
replication
The process of exchanging modifications between replicas. Through replication, Notes makes all of the replicas essentially identical over time.
replication conflict
A condition that occurs when two or more users edit the same document in different replicas of a Notes application between replications.
replicator
The part of the workspace where Notes displays all replicas and lets you manage the replication process. Also the name of the server task that replicates between servers.
response document
A document created using a Response form, a typical component of a discussion application. In a view, response documents are usually indented underneath the document to which they respond.
rich-text field
A field that can contain text, objects, file attachments, and pictures. Notes users can tell they are in a rich-text field if the status bar at the bottom of your screen indicates font size and font name being used.
role
A defined set of permissions that can be assigned to design objects such as fields, forms, and views to simplify their maintenance.
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Sametime Contacts
The IBM® Lotus® Notes® instant messaging feature.
save
To make a local copy of a file that is attached to a document.
save conflict
A save conflict occurs when two or more users edit the same document in an application on a server at the same time. The document saved first becomes the main document; subsequent users are prompted to save their changes as responses titled “[Replication or Save Conflict].”
screen reader
A device that renders onscreen text as audible language. .
section
A defined area on a form that can include fields, objects, layout regions, and text. Sections can be set to display (expand) or hide (collapse)
Secure Sockets Layer
A security protocol for the Internet and Intranets that provides communications privacy and authentication for IBM® Lotus® Domino™ server tasks that operate over TCP.
Server-based certification authority
A certification authority (CA) that runs under the CA process, a server task. It can be either a Notes or Internet certifier. The CA process can handle any number of Notes and Internet certifiers, and gives administrators the ability to manage them from the server console, using Tell commands. The CA process also gives Internet certifiers the ability to issue certificate revocation lists (CRLs).
server certificate
An electronic stamp stored in the server’s key ring file that contains a public key, a name, an expiration date, and a digital signature. The server certificate uniquely identifies the server.
server command
A command that lets a user perform a task, such as shutting down or restarting a server. Users can enter commands manually at the console or remote console or use a Program document in the Domino Directory to run commands automatically.
server connection
A document in the Domino Directory or a user's Personal Address Book that defines a connection to a server. There are four types of server connection documents: dialup, network, passthru, and remote LAN.
server document
A document that defines many of the settings that control how a Domino server operates. The server document is set up when the administrator or administrators register a server. The server document also enables mail routing.
Server Setup program. Using profiles, you can standardize the setup of Domino servers.
server task
A program provided with the Domino server that runs only when specifically loaded. Server tasks serve various purposes; the Administration Process, HHTP Server, and Reporter are just a few examples of server tasks.
shared field
A field that is used in more than one form. For example, many forms have a creation date field, so designers can define the field once and reuse it.
shared view
A view that is public to more than one user.
sibling document
In a view or folder, a document at the same level as another document.
sign
To attach a unique electronic signature, derived from the sender’s user ID, to a document or field when a document is mailed. Signing mail ensures that if an unauthorized user creates a new copy of a user’s ID, the unauthorized user cannot forge signatures with it. In addition, the signature verifies that no one has tampered with the data while the message was in transit.
single sign-on (SSO)
An authentication process in which a user can access more than one system or application by entering a single user ID and password.
site certificate
A certificate obtained for an individual site. A site certificate is different from a trusted root certificate in that a site certificate lets you access only a specific site. A trusted root certificate lets you access any servers with certificates issued from that trusted root Certificate Authority.
site index
The site.xml file, resident in an Eclipse update site, that lists all features that are published from the update site. This resides in the Notes installer's updateSite.zip file.
site registry
See site index.
SLIP/PPP
A dialup version of TCP/IP.
S/MIME (Secure/MIME)
A secure version of the MIME protocol that allows users to send encrypted and electronically signed mail messages, even if users have different mail programs.
SMTP (Simple Mail Transfer Protocol)
The Internet’s standard host-to-host mail transport protocol. It traditionally operates over TCP, using port 25. SMTP does not provide any mailbox facility, nor any special features beyond basic mail transport.
SOCKS
See Sockets Secure.
Sockets Secure (SOCKS)
A mechanism by which a secure proxy data channel can be established between two computers. It is generally used as a firewall.
special text
Text that allows document-placement information from views to be automatically recalculated as a post processing step, After the column formulas in a view are calculated, special text is replaced with an integer. For this reason, although special text appears to be a number, it is not.
SSL
See Secure Sockets Layer.
SSL authentication
Authentication in which the server exchanges the server certificate with the client and, optionally, the client exchanges the client certificate with the server. This exchange determines whether the client and server have a certificate in common and verifies the identities of the server and, optionally, the client.
SSO
See single sign-on.
stacked icon
A Notes application icon that represents an application and all of its associated replicas that are currently added to the workspace.
static text
Text that remains constant on every document created with a particular form, as opposed to fields in which the user types or in which Notes calculates information.
stub
A replica or copy of a Notes application that has not yet been filled with documents. The application is no longer a stub after the first replication takes place.
subform
A form-building shortcut that lets designers store regularly used fields, sections, actions, and other form elements together. Subforms can be placed subforms on a form either permanently or as computed subforms that display on documents as dictated by a formula.
subscription application
A Notes application (HEADLINE.NSF) stored in the Notes data directory that contains subscription information
symmetric encryption
A common key and mathematical algorithm used to both encrypt and decrypt a message. For Two people to communicate securely with each other, both need to agree on the same mathematical algorithm to use for encrypting and decrypting data. They also need to have a common key: the secret key. Symmetric encryption is also referred to as secret key encryption.
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tag
A descriptive term that members assign to an activity, Web bloggers assign to content, Notes users assign to language dictionaries, IBM® Lotus® Domino™ blacklist filters assign to certain e-mail messages, Tags identify the attached content and act as a handle by which the content can be organized, found by search engines, and shared.
TCP
See Transmission Control Protocol /Internet Protocol.
TCP port
The port at which a TCP service on an IBM® Lotus® Notes® client or Domino server listens for connections over TCP/IP. For example, the HTTP service normally listens for HTTP connections at port 80, and the NRPC service listens for NRPC connections at port 1352.
template
A model of a new Notes application. A design template will update design elements created from the template. See Design template.
template file
In Lotus Notes, a file with the extension NTF that contains the structure of the application -- that is, forms, folders, and views -- but does not contain documents. Domino Designer comes with a collection of templates that can be used to created applications and system databases.
temporary field
A field used during calculations. The variable that is used in the temporary field is not stored.
thread
The messages or documents that capture a written conversation about a topic. In Notes, a thread consists of an initial mail message or document and all its replies, contained in a view or displayed as a history in a document,
Transmission Control Protocol/Internet Protocol (TCP/IP)
Network protocols that define the Internet. Originally designed for UNIX, TCP/IP software is now available for every major computer operating system
trusted root
A certificate authority’s certificate merged into the Domino Directory, client’s browser, or the server’s key ring file, which allows clients and servers to communicate with any client or server that has that certificate authority’s certificate marked as trusted.
twistie
A triangle that a user clicks to collapse or expand sections in Notes documents and categories or responses in Notes views.
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UBM
See unified buffer manager.
update site
The standard Eclipse directory containing feature and plug-in JAR files and the site index.
For IBM® Lotus® Notes®, this is the Notes installer's updateSite.zip file.
Notes can also use an NSF-based update site, which is a Notes application based on the updatesite.ntf template.
UNID
See universal ID.
UNID table
The UNID table maps a note's UNID to its note ID, which, in turn, can be mapped through the database's RRV table to the note's position within the database file.
unified Buffer Manager
The component of the Notes Storage Facility that caches information about open applications .
universal ID (UNID)
A unique 16-byte value that is assigned to a note when the note is first created. UNIDs are used when replicating database notes and when replacing or refreshing database design notes.
URL (uniform resource locator)
The Internet address for a document, file, or other resource. It describes the protocol required to access the resource, the host where it can be found, and a path to the resource on that host.
user ID
A file assigned to every user and server that uniquely identifies them to IBM® Lotus® Notes® and IBM® Lotus® Domino™.
Using This Application document
A document that explains how the application works, usually written by the application designer. Specifically, it provides users with instructions on using various forms, views, and navigators in the application.
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WebDAV (Web-based Authoring and Versioning)
A utility for editing NSF files remotely, without using IBM® Lotus® Domino™ Designer.
window tab
A button that represents an open window in Notes. Window tabs are convenient for switching back and forth between windows.
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XML (Extensible Markup Language)
A markup language that enables users to tag data in order to delimit it, leaving the interpretation of the data to the applications that read it. Unlike Hypertext Markup Language (HTML), which describes the appearance of data, XML describes the structure of data. This makes XML compatible with IBM® Lotus® Domino™, which stores data in structured documents, separate from its presentation.
XSL (Extensible Stylesheet)
A style sheet that tells a server or browser how to format data described with XML tags.
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