Lotus Domino Administrator 8 Help - Selecting which databases to include in the Domain Index

USER AND SERVER CONFIGURATION

Selecting which databases to include in the Domain Index
The indexing server spiders databases that have the option "Include in multi database indexing" selected on the Design tab of the Database Properties box.

Begin by using the hidden view $MultiDbIndex in the Domain Catalog to see which databases have already been selected to be included in the Index by database managers. If you see databases in the view that should not be in your Domain Index, such as personal mail databases or databases of limited interest, or if important databases are missing from the view, either customize the $MultiDbIndex view's selection formula or use the IBM® Lotus® Domino™ Administrator to include or exclude databases.

Using $MultiDbIndex to view which databases will be indexed
1. From the Domino Administrator, choose File - Application - Open.

2. Select the cataloging server for the domain, and then select Domain Catalog.

3. Hold down CTRL-SHIFT and click Open.

The Domain Catalog opens and displays its hidden views.

4. In the view pane, click $MultiDbIndex.

The view displays the replica ID of each database that will be included in the Domain Index, followed by a line of information about each replica.

Note If multiple replicas of a database were selected for indexing, Domain Search selects the replica containing the greatest number of documents.

Using $MultiDbIndex to change which databases will be indexed
Customizing the selection formula for the $MultiDbIndex view is the simplest and best way to control which databases are included in the Domain Index.

The following is an example of a custom selection formula. In this example, the indexing server will ignore "Include in multi database indexing" settings and index only databases in the smoketestdata directory on servers that contain "hub" in the server name.

SELECT @IsAvailable(ReplicaID) & @IsUnavailable(RepositoryType) & @Contains((pathname); "smoketestdata") & @Contains((server); "hub")

Using Domino Administrator to change which databases will be indexed
You can use the Domino Administrator to select or deselect the "Include in multi database indexing" option on multiple databases at the same time.

1. From the Domino Administrator, select the server that contains the databases you want to include in or exclude from the Domain Index.

2. Click the Files tab.

3. Make sure you have Manager access in the ACL for each database you want to include or exclude.

Tip

On the Files tab, you can right-click a database and choose Access Control - Manage to display its ACL.

Note If you want to include databases whose ACLs restrict default access, make sure that the LocalDomainServers or LocalDomainCatalogServers group has at least Reader access to each database you want to include.

4. Select the databases you want to include or exclude.

Note

If you plan to limit the servers to be indexed and have placed replicas on those servers, you might need to select those replicas now, even if the "Include in multi database index" database property was set in the original databases, because this setting does not always replicate.

5. In the Tools pane on the right, select Database - Multi-Database Index.

6. Select Enable or Disable.

7. Click OK.

8. Assign categories for each database that you included.

See also

The Domain Catalog

Selecting which file systems to include in the Domain Index

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