Policy settings documents cover these administrative areas:

• Activities -- Use activities policy settings to define a user's activities server and assigned port, and whether the usernames, passwords, and activities data are to be encrypted with SSL.
• Archive -- Use archive policy settings to control mail archiving. Archive settings control where archiving is performed and specify archive criteria.

  Note In previous releases, the Archive policy settings document was named the Mail archive policy settings document.

• Desktop -- Use desktop policy settings to update the user's desktop environment and to assign the settings that are applied only once, during user setup. In previous releases, the settings assigned during user setup could only be assigned using the setup policy settings document. You can now use the desktop policy settings document to establish desktop policy settings and setup policy settings. Desktop policy settings control the user's workspace and are enforced the first time a user logs in to Notes and runs setup. After the initial setup, you can use them to update the user's desktop settings.
• Mail -- Use mail policy settings to set and enforce client settings and preferences for mail and for Calendaring and Scheduling.
• Productivity tools -- Use the productivity tools settings documents to define whether users can use IBM productivity tools and to designate which files and templates they can use
• Registration -- If a policy including registration policy settings is in place before you register Notes users, these settings set default user registration values including user password, Internet address format, roaming user designation, and mail.
• Security -- Use security settings to set up administration ECLs and define password-management options, including the synchronization of Internet and Notes passwords.
• Setup -- All of the settings available in the setup policy settings document are now also included in the desktop policy settings document. We strongly suggest you use the new, updated desktop policy settings document to define both your desktop policy settings and your setup policy settings. If a policy including setup policy settings is in place before you set up a new Notes client, these settings are used during the initial Notes client setup to populate the user's Location document. Setup settings include Internet browser and proxy settings, applet security settings, and desktop and user preferences.

Organizational and explicit policies
Policy hierarchy and the effective policy
Planning and assigning policies

Glossary