Lotus Domino Administrator 8 Help - Renaming a Notes user's common or alternate name

USER AND SERVER CONFIGURATION

Renaming a Notes user's common or alternate name
Use this procedure to make any of the following changes to a user or to more than one user name:

Change the common name
Change or add an alternate name
Delete the alternate name
Synchronize the name change between IBM® Lotus® Notes® and Active Directory

When a user is renamed, the user's Internet address often needs to be changed accordingly. You can change a user's Internet address as part of a change to the user's common or alternate name, but you cannot use this rename procedure to change only the Internet address. If you attempt to use this procedure to change only a user's Internet address, you will generate an error.

When you initiate a user's name change, the user may be prompted to accept or reject the name change. If the user rejects the name change, an administration request is generated that requires you to either accept the user name reverting to the original name or reject the name reverting to the original user name. The user is prompted if the user has selected the "Ask your approval before name changes" option on the Notes Name Changes dialog box.

Note The Notes Name Changes dialog box is accessed from the File -- Security -- User Security -- Your Identity -- Your Names -- Name Changes menu item in the Notes user interface.

If the expiration date for the name change is reached and the user has not responded, an administration request is issued asking you to accept a request to retract the name change. You can then either accept the request to retract the name change, or you can reject that request. If you accept the name change retraction, the administration request for rejecting a name change are generated.

For information on the administration requests that are generated when a user rejects or ignores a name change, see the topics Rename person - name change refused and Rename person - name change ignored by user.

For more information on changing only a user's Internet address, see the topic Changing a user's Internet address and for information on using an agent to notify a user of changes to private design elements during a name change, see Notifying users of changes to private design elements during a name change..

Note To use the IBM® Lotus® Domino™ alternate name functionality, Domino R5.0.2 or later must be running on all servers involved with the name change, the user's workstation, and the administrator's workstation.

To rename a user's common name

1. To rename a user, you must have:

Editor with Create documents access, or UserModifier role to the IBM® Lotus® Domino™ Directory
At least Author with Create documents access to the Certification Log

2. From the Domino Administrator, click the People & Groups tab.

3. Click People and select a user name.

4. From the tools pane, click People - Rename.

5. In the Rename Selected Notes People dialog box, verify the number of days you want to honor the old name. The default is 21 days. You can change that value if desired.

6. Click "Change Common Name."

7. In the "Choose a Certifier" dialog box, do the following:

Field Action

Server Do one of these:

If you are using the Lotus Domino server-based CA, choose the server that is used to access the Domino Directory to look up the list of certifiers.
If you are supplying a certifier ID, select the server that is used to locate the list of certifiers so that the Certifier ID file can be updated with the latest set of certificates for itself and all of its ancestors. This is also the server on which CERTLOG.NSF is updated.

Use the CA process Choose this option if you have configured the Lotus Domino server-based CA.

Select a CA configured certifier from the list and click OK.

Supply certifier ID and password Choose this option if you are using a certifier ID and password.

Choose the certifier ID that certified the user's ID and click Open. For example, to rename Joe Smith/Sales/NYC/ACME, use the certifier ID named SALES.ID.
Click "Certifier ID" to select an ID other than the one displayed.
Enter the password for the certifier ID and click OK.

8. In the "Certificate Expiration Date" dialog box, enter a new certification expiration date if desired. The default certificate expiration date is two years from the current date. The "Edit or inspect each entry before submitting request" check box is selected and cannot be modified.

9. In the Rename Person dialog box, complete the following fields as appropriate. In this dialog box you have the option of synchronizing Active Directory user names, and changing primary and alternate name information where appropriate.

Field Action

New Primary Name Information

First , Middle, and Last Name This is the name with which the user was registered. Make changes to the user's name as appropriate.

Qualifying Org. Unit (Optional) A name to differentiate this user from another user with the same user name, certified by the same certifier. This adds a differentiating component that appears between the common name and the certifier name.

Short Name (Optional) Created at registration, the default is first initial, last name. You can change this name. It does not change automatically based on changes to the primary name fields. You must make this change manually.

Internet Address (Optional) Created at registration, the default is first initial, last name. You can change this name. It does not change automatically based on changes to the primary name fields. You must make this change manually.

10. Complete this step only if the user has an alternate name or if you are assigning alternate names. If you are not working with alternate names, skip this step and go to Step 11.

New Alternate Name Information Available only if you are renaming a user whose certifying organization has alternate names assigned.

Common Name Enter the common name in the alternate language.
To delete an alternate name, simply delete the name and do not enter a new one.

Qualifying Org. Unit (Optional) A name to differentiate this user from another user with the same user name, certified by the same certifier. This adds a differentiating component that appears between the common name and the certifier name.

Original Language The alternate language currently assigned to the user. (Non modifiable)

New Language Select from the list to assign a new alternate language.

11. Select one of the following:

OK - to submit the name change.
Skip - if you are renaming more than one user's common name and you want to continue to the next name without submitting a name change for the current name.
Cancel Remaining Entries - to cancel this name change and name changes for any other names you selected and have not yet submitted.

12. When the Processing Statistics dialog box appears, review the information to verify that all name changes have succeeded. If any fail, check the Certifier Log (certlog.nsf) to determine the reason for the failure.

13. Click OK.

Managing users

Renaming Active Directory and Notes users and groups

Changing a user's Internet address

Glossary

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Glossary

Field	Action
Server	Do one of these: If you are using the Lotus Domino server-based CA, choose the server that is used to access the Domino Directory to look up the list of certifiers. If you are supplying a certifier ID, select the server that is used to locate the list of certifiers so that the Certifier ID file can be updated with the latest set of certificates for itself and all of its ancestors. This is also the server on which CERTLOG.NSF is updated.
Use the CA process	Choose this option if you have configured the Lotus Domino server-based CA. Select a CA configured certifier from the list and click OK.
Supply certifier ID and password	Choose this option if you are using a certifier ID and password. Choose the certifier ID that certified the user's ID and click Open. For example, to rename Joe Smith/Sales/NYC/ACME, use the certifier ID named SALES.ID. Click "Certifier ID" to select an ID other than the one displayed. Enter the password for the certifier ID and click OK.

Field	Action
New Primary Name Information
First , Middle, and Last Name	This is the name with which the user was registered. Make changes to the user's name as appropriate.
Qualifying Org. Unit	(Optional) A name to differentiate this user from another user with the same user name, certified by the same certifier. This adds a differentiating component that appears between the common name and the certifier name.
Short Name	(Optional) Created at registration, the default is first initial, last name. You can change this name. It does not change automatically based on changes to the primary name fields. You must make this change manually.
Internet Address	(Optional) Created at registration, the default is first initial, last name. You can change this name. It does not change automatically based on changes to the primary name fields. You must make this change manually.

New Alternate Name Information	Available only if you are renaming a user whose certifying organization has alternate names assigned.
Common Name	Enter the common name in the alternate language. To delete an alternate name, simply delete the name and do not enter a new one.
Qualifying Org. Unit	(Optional) A name to differentiate this user from another user with the same user name, certified by the same certifier. This adds a differentiating component that appears between the common name and the certifier name.
Original Language	The alternate language currently assigned to the user. (Non modifiable)
New Language	Select from the list to assign a new alternate language.