Lotus Domino Administrator 8 Help - Generating and viewing shared mail statistics

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Generating and viewing shared mail statistics
The Object Collect task automatically generates shared mail statistics, such as how many messages in a shared mail database are shared by a certain number of users. You can view these statistics from the Shared Mail view on the Messaging-Mail tab of the IBM® Lotus® Domino™ Administrator, or from the Object Store view of the server log file (LOG.NSF). The view is populated automatically when the Object Info -Full command runs by default at 3 AM. You can specify when to run the Object task by editing the ServerTasks parameter in the NOTES.INI file.

These statistics provide information you need before administering shared mail by showing how shared mail is currently used on a server. You can see the object store filename, the mail databases that use the object store, the number of documents referenced in the object store for each mail database, and the total size of documents in the object store for each mail database. This information can help you determine how much disk space you would need if you were to unlink the user's mail file from the shared mail database. Likewise, you can see the total size of all documents in the shared mail database, so you'd know how much space you would need if you unlinked the entire shared mail database.

To run the Object Collect task to generate shared mail statistics

Enter the following at the server console:

Load Object Info -Full

SHARED.NSF

where SHARED.NSF is the full pathname of a shared mail directory or a specific shared mail database.

Note The Domino Administrator maintains shared mail statistics cumulatively. As a result, if you have previously populated statistics, duplicate entries appear. To ensure accurate results, clear existing information before generating new statistics.

To view shared mail statistics

1. Run the Object Collect task, as described above. To view statistics for all configured shared mail directories, run the task against each directory.

2. From the Domino Administrator, click the Messaging - Mail tab.

3. Open the Shared Mail view. The view displays each configured shared mail directory and the shared mail databases within them. The following information appears for the shared mail databases or directories for which you generate statistics in Step 1:

For each Display

Shared mail database

Database name and names of the parent directory and shared mail server
File name and database title of each mail file that references the shared mail database
Number of messages each mail file references in the shared mail database
Size (in bytes) of all message bodies a given mail file references in the shared mail database
Total size (in bytes) of all messages bodies in the shared mail database

Shared mail directory Total size (in bytes) of the message bodies contained in the included shared mail databases. This value may be less than the true total, if you generated statistics for a subset of the databases in a directory.

Shared mail server Total size (in bytes) of the message bodies contained in the included shared mail directories and databases. This value may be less than the true total, if you generated statistics for a subset of the databases in a directory.

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For each	Display
Shared mail database	Database name and names of the parent directory and shared mail server File name and database title of each mail file that references the shared mail database Number of messages each mail file references in the shared mail database Size (in bytes) of all message bodies a given mail file references in the shared mail database Total size (in bytes) of all messages bodies in the shared mail database
Shared mail directory	Total size (in bytes) of the message bodies contained in the included shared mail databases. This value may be less than the true total, if you generated statistics for a subset of the databases in a directory.
Shared mail server	Total size (in bytes) of the message bodies contained in the included shared mail directories and databases. This value may be less than the true total, if you generated statistics for a subset of the databases in a directory.