Lotus Domino Administrator 8 Help - Creating a registration policy settings document

USER AND SERVER CONFIGURATION

Creating a registration policy settings document
If you include a registration policy settings document in a policy, when you register users, many registration settings are filled in for you. If you use an organizational policy, when you register users with the corresponding certifier ID, that policy is automatically applied. If you use an explicit policy, you select the policy during registration.

For more information on IBM® Lotus® Notes® user registration settings, see the topic Using Advanced Notes User Registration with the Domino Administrator.

Note Registration policy settings can be used to set up registration for IBM® Lotus® Domino™ Web Access users.

To create registration settings

1. Make sure that you have Editor access to the IBM® Lotus® Domino™ Directory and one of these roles:

PolicyCreator role to create a settings document
PolicyModifier role to modify a settings document

2. From the Domino Administrator, select the People & Groups tab, and then open the Settings view.

3. Click "Add Settings," and then choose Registration.

4. On the Basics tab, complete these fields:

Field Action

Name Enter a name that identifies the users that use these settings.
If you are a server provider, enter the name of the hosted organization.

Description Enter a description of the settings.

Choose a registration server Select the registration server from the list.

Choose a password quality Select a password quality level.
If you are a service provider, you must select a minimum password quality of “Any Password” or, if specifying a number, level 2.
After users authenticate with their home servers, password quality is governed by security settings.

Set Internet password Check the "Set Internet password" check box to set the password that is stored in each user's Person document. This password gives users access to Internet services. If you are a service provider, you must complete this field.

5. If you are setting up roaming users, choose "Roaming User," and then complete these fields.

Field Action

Roaming User Click if you are setting up a registration policy for roaming users.

Use mail server for roaming server Do one:

Select to store the user's roaming information on the same server used for mail.
Deselect and enter the name of the server to store the user's roaming information.

Choose a roaming server Specify the server that will store the users' roaming information.

Choose a sub-folder format Specify the method used to name roaming subdirectories on the roaming server. This determines the default Personal roaming folder for each user.

Create roaming replicas on Choose one:

All roaming server cluster mates
Select the servers on which roaming replicas can be created.

Create roaming files options Choose one:

Create roaming files now -- to create the user's roaming files during user registration.
Create roaming files in background -- to use the Administration Process to create the user's roaming files after user registration.

Create roaming replicas in backgroumd Choose this option to use the Administration Process to create roaming file replicas after user registration.

Cleanup options Choose one:

Do not clean up -- No cleanup is performed on roaming user files.
Clean up at Notes shutdown -- Cleans up files when Notes is shut down.
Clean up periodically -- Enables the "Clean up every N days" field on which you specify the number of days that should pass before roaming user data is deleted from the Notes client workstation.
Clean up every N days -- Specify a number between 0 an 365.
Prompt for user clean up -- The user is prompted on exiting the client as to whether they want to clean up their personal files. If the user chooses Yes, the data directory on that client workstation is deleted. If the user chooses No, the user is prompted as to whether they want to be asked again on that client. If the user chooses No, the user is not prompted again. If the user chooses Yes, the user is prompted again the next time the user exits the client on that workstation.

6. Click the Mail tab, and complete these fields:

Field Action

Choose the mail system Choose a mail system.

If you are a service provider, choose IBM® Lotus® Notes® only if you run Domino Off-Line Services (DOLS) in the hosted organization.
If you choose Other, Other Internet, or None, continue with Step 8.

Choose the mail server Choose the server that stores the user’s mail file.

If your organization supports DOLS, choose a DOLS-enabled server.

Mail template Use the default mail template, MAIL8.NTF or you can specify your organization’s custom mail template.

Create mail file Choose one:

Create mail file now -- to create the mail file immediately.
Create mail file in the background -- to use the Administration Process to create the mail file. Choose this option if you are creating many mail files at once.

7. Under Internet Address options, complete these fields:

Field Action

Internet Domain Enter the Internet domain. This domain becomes part of the Internet address that is added to the Person document for each user who receives Internet mail.

Choose an Internet address format Choose the address format for Internet mail.

Choose an Internet address separator Choose the separator character to use in the user's name portion of the Internet address.

8. Under Advanced Mail Options, complete these fields:

Field Action

Create mail replicas on Choose one:

All mail server cluster mates
Specify the servers on which mail replicas can be created.

Create mail replicas in background Click this option to use the Administration Process to create mail replicas after registration.

Mail file owner access Choose the access level. The default is Editor with delete rights.
Note This is a change from previous versions of Domino in which the default mail owner access was Manager. The change was made to prevent users from accidentally deleting mail files.

Mail file manager Select the name of the person who is the mail file manager.

Create full text index (Optional) Check this option to allow users to perform a full-text search on their mail files. The default is unchecked.
Full-text indexing is supported for Lotus Notes, POP3, IMAP, and Domino Web Access. If you are a service provider, full-text indexing is supported for only IMAP and Domino Web Access.

Set database quota (Optional) Check this option (default is unchecked) to enforce a database size quota on mail databases, and then enter a size in MB.

Set warning threshold (Optional) Check this option (default is unchecked) to notify users automatically when their mail files are nearing the maximum size quota, and then enter a size in MB.

9. Click the ID/Certifier tab. In the “Create a Notes ID” field, do one:

Uncheck the field if you do not want to create Notes IDs for users, and then continue with Step 10.

Check the field to create Notes IDs. Then complete these fields:

Field	Action
Security Type	Choose North American or International.
Public Key Specification	Choose one: Compatible with all releases (630 bits) Compatible with 6.0 and later (1024 bits)
Password Key Width	Choose the password key width (password encryption strength). The encryption key that protects the Notes keys that are stored in the user ID file is derived from the password. The stronger the encryption strength of the password, the stronger the encryption key that protects the Notes keys. Base strength on RSA key size -- encryption strength is determined by the size of the RSA key stored in the ID file. If the RSA key size is less than 1024 bits, the password encryption strength is 64 bits; if RSA key size is 1024 or greater, the password key size is 128 bits. Compatible with all releases (64 bits) Compatible with 6.0 and later (128 bits)
Certificate Expiration Date	Choose one: Static date -- and then enter an expiration date. The default static date is 24 months from the creation. Months from user creation -- and then enter the number of months. The default is 24 months.
Location for storing user ID	Choose one or more: In Domino Directory -- to store the ID in the user’s Person document. In File -- and then click "Set ID File" to select the path and specify the location to store the ID. In Personal Address Book -- to store the ID in the user's address book.

10. Click the Miscellaneous tab, and complete any of these fields:

Field

Action

Group assignments

Choose the group to which you will add all users you register using these registration settings. Leave this field blank if you are not registering all users into one group.

Local administrator

Enter the name of the administrator.

If you are a service provider, enter the name of the administrator at the hosted organization in this format:

administrator name/certifying hosted organization

11. On the Comments tab, enter or modify comments regarding this policy settings document.

12. On the Administrator tab, enter or select the Owners and Administrators of this document.

13. Click Save and Close.

See also

Creating a policy document

Glossary

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Glossary

Field	Action
Name	Enter a name that identifies the users that use these settings. If you are a server provider, enter the name of the hosted organization.
Description	Enter a description of the settings.
Choose a registration server	Select the registration server from the list.
Choose a password quality	Select a password quality level. If you are a service provider, you must select a minimum password quality of “Any Password” or, if specifying a number, level 2. After users authenticate with their home servers, password quality is governed by security settings.
Set Internet password	Check the "Set Internet password" check box to set the password that is stored in each user's Person document. This password gives users access to Internet services. If you are a service provider, you must complete this field.

Field	Action
Roaming User	Click if you are setting up a registration policy for roaming users.
Use mail server for roaming server	Do one: Select to store the user's roaming information on the same server used for mail. Deselect and enter the name of the server to store the user's roaming information.
Choose a roaming server	Specify the server that will store the users' roaming information.
Choose a sub-folder format	Specify the method used to name roaming subdirectories on the roaming server. This determines the default Personal roaming folder for each user.
Create roaming replicas on	Choose one: All roaming server cluster mates Select the servers on which roaming replicas can be created.
Create roaming files options	Choose one: Create roaming files now -- to create the user's roaming files during user registration. Create roaming files in background -- to use the Administration Process to create the user's roaming files after user registration.
Create roaming replicas in backgroumd	Choose this option to use the Administration Process to create roaming file replicas after user registration.
Cleanup options	Choose one: Do not clean up -- No cleanup is performed on roaming user files. Clean up at Notes shutdown -- Cleans up files when Notes is shut down. Clean up periodically -- Enables the "Clean up every N days" field on which you specify the number of days that should pass before roaming user data is deleted from the Notes client workstation. Clean up every N days -- Specify a number between 0 an 365. Prompt for user clean up -- The user is prompted on exiting the client as to whether they want to clean up their personal files. If the user chooses Yes, the data directory on that client workstation is deleted. If the user chooses No, the user is prompted as to whether they want to be asked again on that client. If the user chooses No, the user is not prompted again. If the user chooses Yes, the user is prompted again the next time the user exits the client on that workstation.

Field	Action
Choose the mail system	Choose a mail system. If you are a service provider, choose IBM® Lotus® Notes® only if you run Domino Off-Line Services (DOLS) in the hosted organization. If you choose Other, Other Internet, or None, continue with Step 8.
Choose the mail server	Choose the server that stores the user’s mail file. If your organization supports DOLS, choose a DOLS-enabled server.
Mail template	Use the default mail template, MAIL8.NTF or you can specify your organization’s custom mail template.
Create mail file	Choose one: Create mail file now -- to create the mail file immediately. Create mail file in the background -- to use the Administration Process to create the mail file. Choose this option if you are creating many mail files at once.

Field	Action
Internet Domain	Enter the Internet domain. This domain becomes part of the Internet address that is added to the Person document for each user who receives Internet mail.
Choose an Internet address format	Choose the address format for Internet mail.
Choose an Internet address separator	Choose the separator character to use in the user's name portion of the Internet address.

Field	Action
Create mail replicas on	Choose one: All mail server cluster mates Specify the servers on which mail replicas can be created.
Create mail replicas in background	Click this option to use the Administration Process to create mail replicas after registration.
Mail file owner access	Choose the access level. The default is Editor with delete rights. Note This is a change from previous versions of Domino in which the default mail owner access was Manager. The change was made to prevent users from accidentally deleting mail files.
Mail file manager	Select the name of the person who is the mail file manager.
Create full text index	(Optional) Check this option to allow users to perform a full-text search on their mail files. The default is unchecked. Full-text indexing is supported for Lotus Notes, POP3, IMAP, and Domino Web Access. If you are a service provider, full-text indexing is supported for only IMAP and Domino Web Access.
Set database quota	(Optional) Check this option (default is unchecked) to enforce a database size quota on mail databases, and then enter a size in MB.
Set warning threshold	(Optional) Check this option (default is unchecked) to notify users automatically when their mail files are nearing the maximum size quota, and then enter a size in MB.