Lotus Domino Administrator 8 Help - Using Advanced user registration with the Web Administrator

USER AND SERVER CONFIGURATION

Using Advanced user registration with the Web Administrator
Advanced user registration from the IBM® Lotus® Web Administrator offers all of the registration settings that are included in Basic user registration from the Web Administrator, and also allows you to change default settings and apply advanced settings to users.

When using the Web Administrator client, you need to have set up a server-based certification authority (CA) to register IBM® Lotus® Notes® users. The Web administrator, as well as the server on which the Web Administrator database resides, must be listed as a registration authority (RA) for that certifier. You must assign the RA role in the IBM® Lotus® Domino™ Administrator client, not in the Web Administrator. To assign the RA role, use the Modify Certifier tool on the Configuration panel.

Note The Registration Preferences (from File - Preferences - Administration Preferences) that can be set in user registration with the Domino Administrator do not apply to user registration with the Web Administrator. During user registration on the Web, only registration settings set through policies or through the server-based CA apply. Other settings are entered manually or are defaults.

Note Roaming user is not supported in Lotus Notes 8. Roaming user in Lotus Notes 8 basic configuration remains available.

To use Advanced user registration with the Web Administrator

1. Make sure you have the following before you begin registration:

The [UserCreator] role in the Domino Directory.
The registration authority (RA) designation for whatever CA (Certificate Authority) that is selected for user registration. The Domino Web Administrator requires the user of the server-based CA.

2. From the Web Administrator, click the People & Groups tab.

3. From the Servers pane, select Domino Directories, and then click People.

4. From the Tools pane, click People - Register.

5. Choose a CA-configured certifier.

6. (Optional) Choose an Explicit policy.

7. (Optional) If you would like the selections for CA Certifier and Explicit policy to be set as the default, click the check box "Save as default."

8. Click OK.

Field Action

First name, Middle name, Last name Enter a first name, middle name (if necessary), and last name.

Short name The user's Short name is automatically generated. To change the Short name, enter the new text.

Password Enter the password for the user ID. Criteria for this password is based on the level set in the Password Quality Scale in the Password Options dialog box.

Password quality Choose a password quality. The default level is 8. The password you specify must correspond to the password quality that you select in "Password Options."

Mail System Choose one of the available mail types and complete the necessary associated fields:

Lotus Notes (default).
Other Internet -- choosing this option automatically selects the "Set Internet password" check box.
POP -- choosing this option automatically selects the "Set Internet password" check box.
IMAP -- choosing this option automatically selects the "Set Internet password" check box.
Domino Web Access -- You are prompted to make other registration selections.
Other.
If you select Lotus Notes, POP, or IMAP, the Internet address is automatically generated.
If you select Other Internet, POP, or IMAP, the Internet password is set by default.
If you select Domino Web Access, you can change other user registration selections to Domino Web Access defaults by clicking Yes when prompted.
If you select Other or Other Internet, enter a forwarding address. This address is the user's current address, the address to which the user wants mail to be sent. For example, if a user temporarily works at a different location and/or uses a different mail system, the user can have her mail forwarded to that new address. Or, a user may resign from the company but leave a forwarding address so that mail addressed to the old address is forwarded to the new location.

Set Internet password Click to set an Internet password.

Create a Notes ID for this person Click to create a Notes ID.

Explicit policy (Optional) To assign a policy to this user, select one from the Explicit policy list.

For more information on password quality, see The password quality scale.

9. Click the Advanced check box to enable advanced settings.

10. Click the Mail tab and complete any of these fields.

Fields Action

Mail System Choose one of the available mail types and complete the necessary associated fields:

Lotus Notes (default)
POP
IMAP
Domino Web Access
Other Internet
Other
None
If you select Lotus Notes, POP, or IMAP the Internet address is automatically generated.
If you select Other Internet, POP, or IMAP, the Internet password is set by default.
If you select Domino Web Access, you can change other user registration selections to Domino Web Access defaults by clicking Yes when prompted.
If you select Other or Other Internet, enter a forwarding address. This address is the user's current address, the address to which the user wants mail to be sent. For example, if a user temporarily works at a different location and/or uses a different mail system, the user can have her mail forwarded to that new address. Or, a user may resign from the company but leave a forwarding address so that mail addressed to the old address is forwarded to the new location.

Mail Server Choose a server to be assigned as the user's mail server.

Mail file name The file name of the mail file. By default, the path and the file name are mail\<firstinitial><first7charactersoflastname>.nsf.

Mail template Choose a mail template from the list of available mail templates. For a description of the template, select the template and click About. The default is Mail(8) (MAIL8.NTF).

Create full text index Click to generate a full-text index of the mail database.

Mail file owner access Select the level of access in the access control list to assign to the user of the mail database from the Mail file owner access list. By default, mail users have Editor with Delete documents access to their own mail files; all other users have no access. This option can be used to prevent mail users and/or owners from deleting their own mail file. If the mail owner access is Designer or Editor, the administrator ID currently being used is added to the mail file ACL as Manager.

Set database quota Click to enable, and then specify a size limit (maximum 10GB) for a user's mail database.

Set warning threshold Click to generate a warning when the user's mail database reaches a certain size, and then enter the warning size (maximum of 10GB).

11. Click the Address tab, and enter values in any of these fields.

Field Action

Internet address The Internet e-mail address assigned to this user.

Internet Domain The domain to be used in the Internet address -- for example, Acme.com.

Address name format The format of the Internet address. The default format is FirstNameLastName@Internet domain without a separator -- for example, RobinRutherford@Acme.com.

Separator The character inserted between names and initials in the Internet address. The default is None.

12. Click the ID Info tab, and enter values in any of these fields.

Field Action

Create a Notes ID for this person Click to create a Notes ID for this user.

Certifier name list Choose a certifier from the list if you are not creating a Notes ID for this user.
This field is visible only if you do not select the check box "Create a Notes ID for this person."

CA-configured certifier Choose a CA-configured certifier to use to register the user.
This field is only visible if you select the check box "Create a Notes ID for this person."

Certificate expiration Choose one:

Months -- Enter the number of months during which the certifier is valid.
Date -- Specify the date on which the certificate expires. The default is two year's from the current date.
This field is only visible if you select the check box "Create a Notes ID for this person."

Security type Choose either North American or International. The security type determines the type of ID file created and affects encryption when sending and receiving mail and encrypting data. North American is the stronger of the two types.
This field is only visible if you select the check box "Create a Notes ID for this person."

Location for storing user ID Non-modifiable field that displays the location in which the user's ID will be stored.
This field is only visible if you select the check box "Create a Notes ID for this person."

13. (Optional) Click the Groups tab, and complete these options as desired:

Enter a group name, or click Search to locate the group name, to which you want to add this user as a member.
Select the group or groups to which you want to add the user and click Add.

For more information on adding users to groups, see the topic Adding members to a group.

14. Click the Replica tab and enter values in any of these fields.

Field Actions

Create replica(s) of mail database. Click this check box to create replicas of the mail files on additional servers that you specify.

Select options for creation of mail database replicas Use these options as necessary:

Add -- Click to open the Server for Mail File Replica Creation dialog box. Use this dialog box to choose the server(s) on which to create mail file replicas.
Remove -- Choose one or more servers to remove from the list of servers on which to create mail file replicas, and then click Remove.
Remove All -- Click to remove all servers from this list.
These options are available only if the check box "Create replicas of mail database" is selected.

15. Click the Roaming tab and enter values in any of these fields.

Field Action

Roaming user Click to activate the roaming user registration options to register this user as a roaming user.

Put on mail server/
Choose a server
Choose one of these:

Put on mail server -- Click to place the user's roaming files on the user's mail server.
Server name -- Click to store the user's roaming file on the "Current Server" or select another server of your choice.

Personal roaming folder The subdirectory that contains the user's roaming information. By default, this is based on the sub-folder format you specify, but you can customize it.

Sub-folder format The method used to name roaming subdirectories on the roaming server. This determines the default Personal roaming folder for each user.

Clean-up options Choose one of the following roaming user client clean-up options. Clean-up will only occur on clients that have been installed and configured for multiple users.

Do not clean-up (default) -- Roaming user data is not deleted from the Notes client workstation to which the user roamed.
Clean-up every -- Enables the "Clean up every N days" field on which you specify the number of days that should pass before roaming user data is deleted from the Notes client workstation.
Clean-up at Notes shutdown -- Roaming user data is deleted from the Notes client workstation immediately upon Notes shutdown.
Prompt user -- The user is prompted on exiting the client as to whether they want to clean up their personal files. If the user chooses Yes, the data directory on that client workstation is deleted. If the user chooses No, the user is prompted as to whether they want to be asked again on that client. If the user chooses No, the user is not prompted again. If the user chooses Yes, the user is prompted again the next time the user exits the client on that workstation.

16. Click Register and Done.

See also

Creating policies

Using the Web Administrator

User registration

Using Basic Notes user registration with the Domino Administrator

Using Advanced Notes user registration with the Domino Administrator

Using Advanced user registration with the Web Administrator

Glossary

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Glossary

Field	Action
First name, Middle name, Last name	Enter a first name, middle name (if necessary), and last name.
Short name	The user's Short name is automatically generated. To change the Short name, enter the new text.
Password	Enter the password for the user ID. Criteria for this password is based on the level set in the Password Quality Scale in the Password Options dialog box.
Password quality	Choose a password quality. The default level is 8. The password you specify must correspond to the password quality that you select in "Password Options."
Mail System	Choose one of the available mail types and complete the necessary associated fields: Lotus Notes (default). Other Internet -- choosing this option automatically selects the "Set Internet password" check box. POP -- choosing this option automatically selects the "Set Internet password" check box. IMAP -- choosing this option automatically selects the "Set Internet password" check box. Domino Web Access -- You are prompted to make other registration selections. Other. If you select Lotus Notes, POP, or IMAP, the Internet address is automatically generated. If you select Other Internet, POP, or IMAP, the Internet password is set by default. If you select Domino Web Access, you can change other user registration selections to Domino Web Access defaults by clicking Yes when prompted. If you select Other or Other Internet, enter a forwarding address. This address is the user's current address, the address to which the user wants mail to be sent. For example, if a user temporarily works at a different location and/or uses a different mail system, the user can have her mail forwarded to that new address. Or, a user may resign from the company but leave a forwarding address so that mail addressed to the old address is forwarded to the new location.
Set Internet password	Click to set an Internet password.
Create a Notes ID for this person	Click to create a Notes ID.
Explicit policy	(Optional) To assign a policy to this user, select one from the Explicit policy list.

Fields	Action
Mail System	Choose one of the available mail types and complete the necessary associated fields: Lotus Notes (default) POP IMAP Domino Web Access Other Internet Other None If you select Lotus Notes, POP, or IMAP the Internet address is automatically generated. If you select Other Internet, POP, or IMAP, the Internet password is set by default. If you select Domino Web Access, you can change other user registration selections to Domino Web Access defaults by clicking Yes when prompted. If you select Other or Other Internet, enter a forwarding address. This address is the user's current address, the address to which the user wants mail to be sent. For example, if a user temporarily works at a different location and/or uses a different mail system, the user can have her mail forwarded to that new address. Or, a user may resign from the company but leave a forwarding address so that mail addressed to the old address is forwarded to the new location.
Mail Server	Choose a server to be assigned as the user's mail server.
Mail file name	The file name of the mail file. By default, the path and the file name are mail\<firstinitial><first7charactersoflastname>.nsf.
Mail template	Choose a mail template from the list of available mail templates. For a description of the template, select the template and click About. The default is Mail(8) (MAIL8.NTF).
Create full text index	Click to generate a full-text index of the mail database.
Mail file owner access	Select the level of access in the access control list to assign to the user of the mail database from the Mail file owner access list. By default, mail users have Editor with Delete documents access to their own mail files; all other users have no access. This option can be used to prevent mail users and/or owners from deleting their own mail file. If the mail owner access is Designer or Editor, the administrator ID currently being used is added to the mail file ACL as Manager.
Set database quota	Click to enable, and then specify a size limit (maximum 10GB) for a user's mail database.
Set warning threshold	Click to generate a warning when the user's mail database reaches a certain size, and then enter the warning size (maximum of 10GB).

Field	Action
Internet address	The Internet e-mail address assigned to this user.
Internet Domain	The domain to be used in the Internet address -- for example, Acme.com.
Address name format	The format of the Internet address. The default format is FirstNameLastName@Internet domain without a separator -- for example, RobinRutherford@Acme.com.
Separator	The character inserted between names and initials in the Internet address. The default is None.

Field	Actions
Create replica(s) of mail database.	Click this check box to create replicas of the mail files on additional servers that you specify.
Select options for creation of mail database replicas	Use these options as necessary: Add -- Click to open the Server for Mail File Replica Creation dialog box. Use this dialog box to choose the server(s) on which to create mail file replicas. Remove -- Choose one or more servers to remove from the list of servers on which to create mail file replicas, and then click Remove. Remove All -- Click to remove all servers from this list. These options are available only if the check box "Create replicas of mail database" is selected.

Field	Action
Roaming user	Click to activate the roaming user registration options to register this user as a roaming user.
Put on mail server/ Choose a server	Choose one of these: Put on mail server -- Click to place the user's roaming files on the user's mail server. Server name -- Click to store the user's roaming file on the "Current Server" or select another server of your choice.
Personal roaming folder	The subdirectory that contains the user's roaming information. By default, this is based on the sub-folder format you specify, but you can customize it.
Sub-folder format	The method used to name roaming subdirectories on the roaming server. This determines the default Personal roaming folder for each user.
Clean-up options	Choose one of the following roaming user client clean-up options. Clean-up will only occur on clients that have been installed and configured for multiple users. Do not clean-up (default) -- Roaming user data is not deleted from the Notes client workstation to which the user roamed. Clean-up every -- Enables the "Clean up every N days" field on which you specify the number of days that should pass before roaming user data is deleted from the Notes client workstation. Clean-up at Notes shutdown -- Roaming user data is deleted from the Notes client workstation immediately upon Notes shutdown. Prompt user -- The user is prompted on exiting the client as to whether they want to clean up their personal files. If the user chooses Yes, the data directory on that client workstation is deleted. If the user chooses No, the user is prompted as to whether they want to be asked again on that client. If the user chooses No, the user is not prompted again. If the user chooses Yes, the user is prompted again the next time the user exits the client on that workstation.