Lotus Domino Administrator 8 Help - Deleting a user name with the Web Administrator

USER AND SERVER CONFIGURATION

Deleting a user name with the Web Administrator
You can delete user names via the Web Administrator, as well as from the IBM® Lotus® Domino™ Administrator. Review the introductory information in the procedure "Deleting a user name with the Domino Administrator" before initiating this procedure.

1. Make sure you have the following before you begin deleting user names:

At least Author access and "Delete documents" privileges in the Domino Directory.

2. From the Domino Web Administrator, click the People & Groups tab.

3. Click People and select the user names you are deleting.

4. From the tools pane, click People - Delete.

5. Complete these fields:

Field Enter

What should happen with the user's mail database(s)? Choose the appropriate option(s):

Do not delete the mail database -- to delete the Person document but leave the user's mail files intact.
Delete the mail database on the user's home server -- to delete mail files on the user's home server only.
Delete mail replicas on all other servers -- this option is active only if "Delete the mail database on the users home server" was chosen. This option deletes all mail database replicas on other servers.

Add user to Deny Access Group (This option is active only if one or more groups of type Deny Access exists.) To deny a user access to servers immediately:

Click Groups.
Select a Deny Access Group from the list.
Click OK.

Delete user's Windows domain account Select this option to delete the user's corresponding Microsoft® Windows® domain account.

Delete user from this Domino Directory immediately Select this option to remove the account from the Domino Directory immediately, while initiating Administration Process requests to remove the user's name from ACLs, Names fields, etc.

6. Click OK and then click Close.

To approve the mail file deletion

If you chose to delete any mail databases, including replicas, you must approve the requests in the Administration Requests (ADMIN4.NSF) database.

1. From the Web Administrator, choose Server - Analyses - Administration Requests.

2. Select the Pending Administrator Approval view.

3. Depending on your choices when you deleted the user name, do one of the following:

If you are certain you want to approve one or more requests without looking at details for those requests, select those requests, and click Approve Selected Requests.
If you want to view detail on one or more requests before approving the deletion, select and open the request, click Edit Document, review the detail information, and then click Save and Close, or click Cancel.

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Glossary

Field	Enter
What should happen with the user's mail database(s)?	Choose the appropriate option(s): Do not delete the mail database -- to delete the Person document but leave the user's mail files intact. Delete the mail database on the user's home server -- to delete mail files on the user's home server only. Delete mail replicas on all other servers -- this option is active only if "Delete the mail database on the users home server" was chosen. This option deletes all mail database replicas on other servers.
Add user to Deny Access Group (This option is active only if one or more groups of type Deny Access exists.)	To deny a user access to servers immediately: Click Groups. Select a Deny Access Group from the list. Click OK.
Delete user's Windows domain account	Select this option to delete the user's corresponding Microsoft® Windows® domain account.
Delete user from this Domino Directory immediately	Select this option to remove the account from the Domino Directory immediately, while initiating Administration Process requests to remove the user's name from ACLs, Names fields, etc.