USER AND SERVER CONFIGURATION

Assigning an explicit policy
You assign explicit policies manually in one of three ways, during user registration, using the Assign Policy tool, or in the person document. If your policies include setup and registration settings, assign them during user registration so that you can take advantage of these settings.

Use the Assign Policy tool to apply explicit policies to existing IBM® Lotus® Notes® users or to groups, or to change the assignment from one explicit policy to another.

Note The Assign Policy tool is not available in the IBM® Lotus® Domino™ Web Administrator.

You can also add, change, or remove an explicit policy assignment to an individual Notes user in the Person document. All changes to policy assignments are recorded in the log file (LOG.NSF).

Assigning explicit policies in the Person document

You can assign or change a user's explicit policies in the Person document. Changes to the Desktop, Security, or Mail archive policy settings that are associated with an explicit policy can be distributed this way. Changes to a user's settings that were previously defined using Registration policy settings are not made retroactively, so you would need to make any changes to those settings manually in the Person document. For example, roaming user settings can be defined in a Registration policy setting document. But you cannot change a user's roaming user status by changing the Registration policy setting document for that user.

Assigning explicit policies using the Assign Policy tool

You can assign an explicit policy to a user or group, or you can change the explicit policy assignment using the Assign Policy tool. Use this tool when you want to make changes to multiple users or groups. You can distribute changes to the Desktop, Security, or Archive policy settings that are defined in explicit policies using this tool. When you change the explicit policy for a user or group using this tool, you have the option of viewing the way the policy assignment change impacts the effective policy for that user or group.

From the Person document

1. Make sure that you have at least Editor access to the IBM® Lotus® Domino™ Directory or that you have Author access with the UserModifer role.

2. From the Domino Administrator, click the People & Groups tab, and then open the People view.

3. Select the name of the person whose policy assignment you want to change, and click "Edit Person."

4. In the Person document, click the Administration tab.

5. Under Policy Management, in the Assigned policy field, do one:

6. Save the document.

From the Assign Policy tool

1. Make sure that you have at least Editor access to the Domino Directory and the ObjectModifier role.

2. From the Domino Administrator, click the People & Groups tab.

3. Do one:

4. Choose Assign Policy.

5. For the field "Allow replacement of an existing policy," do one:

6. In the Policy field, select the explicit policy you want to assign from the list.

7. Check the "Perform updates in background" option when you are assigning policies to a large number of users.

8. (Optional) Click "View policy synopsis" to see the new effective policy.

9. In the "Choose Organizational Policy" dialog box, choose the organizational policy you want to combine with the explicit policy to create the new effective policy.

The policy tools are not available in the Web Administrator client. For more information on assigning policies in the Web Administrator, see Managing policies with the Web Administrator.

See also