For any application (except mail if a policy prohibits it), you can specify whether archiving is performed by your own IBM® Lotus® Notes® client software on your computer (client-based archiving) or by a Domino™ server (server-based archiving). In server-based archiving, the original application must be stored on the server where archiving runs. In client-based archiving, the original application can be stored either on the client or on a server.

You can also specify the destination computer (local or server) where the archive application will be stored. In both client- and server-based archiving, the computer where archiving runs can be different from the computer that stores the archive application.

If you are archiving your mail and these options are not available, your administrator has specified a policy for archiving mail applications that prohibits you from choosing between client-based and server-based archiving. For more information, see Administration policies for archiving mail.

In client-based archiving, you can specify the schedule for archiving to correspond to the most convenient time each day for you to leave your computer running. For mail applications, your administrator may set a policy that controls the schedule.

When archiving runs on the Domino server, you can turn your computer off at any time without interfering with archiving.

To specify a performance and destination computer

1. To select the computer that performs archiving, do one of the following:

• For client-based archiving, select Notes Client based to.
• For server-based archiving, select Domino Server based on.

• Select a server or Local from the Notes Client based to list.
• Select a server from the Domino Server based on list.
Note For each set of archive criteria, there may be a separate file name and path for the archive application, but all of them must be on one computer. For information on specifying the file names and paths, see Specifying the file path for an archive or archive log application.

Tip If you are set up as a roaming user and want to use client-based archiving, specify it from your primary roaming computer.

4. Now you are ready to create or edit a set of archive criteria.

Access to archiving for mail

If the Edit button is dim on the Criteria panel, and a lock displays next to your criteria, your Domino administrator has set an archive policy for mail applications. If the policy is set to client-based archiving, you may need to leave your computer on at the time of day when archiving is scheduled to occur, or change the time on the Advanced panel of the Archive Settings dialog box. When a server performs archiving, the server controls the time archiving occurs (once a day at 1:00 a.m.). When Notes performs archiving, your local computer must be on at the time specified in the schedule. For more information, see Specifying a schedule for client-based archiving.

Archiving status information

The Basics panel also shows archiving status information from the last time archiving ran.

Note Numbers of documents processed shown in this area may not correspond exactly to the number of documents you selected for archiving. As with replication, archiving is efficient and may find ways to avoid processing every document in a selection or application.

See Also

Archiving mail messages to free up space
Managing archive criteria
Customizing archive settings and log

Glossary