Decide which type of search syntax to use

By default Search employs a web-style syntax; that is, if you enter several words to search on, the documents returned in the result set will contain those words, but not necessarily in the order specified in the Search field. It is equivalent to using an AND operator between each word in the search query.

Web-style search syntax is different from Notes-style syntax, where multiple terms in a search query will find documents where those terms appear in the exact order entered in the Search field (as if they were enclosed in quotation marks).

If you prefer the web-style syntax for search queries, you need to do nothing since it is the default query type. If you prefer Notes-style syntax as the default you can either:

• Select the preference Use Notes (not web) query syntax in the view search bar.
  
  To change this preference, choose File > Preferences > User Preferences, Basic tab, then in the Additional Options list, select Use Notes (not web) query syntax in the view search bar.
• Change the notes.ini setting UseFTSyntaxOnly=0 to UseFTSyntaxOnly=1.

/sales results

Use advanced search features

As long as the application to be searched has a full-text index, you can click the More twistie to refine your search using any or all of the following features:

• text search options
• conditions
• operators

  You can also limit the number of search results and determine how to sort search results.

Use Word Variants

This option finds words with the base word + certain suffixes. For example, a search for "swim" will also find "swims," "swimming," "swimmer," and even "swimmed." It will not find the variation "swam," however, because the base word has changed, or "swimmet," or "swimsed" because the suffixes are not acceptable with that word.

Fuzzy search

This option finds documents with content similar to your search.

Sample query	Finds
user requirement	user group requirement user has a requirement
Califorrnia (incorrect spelling)	California (correct spelling)
communication	communicate, communicating, communi-cation
Palo Alto (correct spelling)	Paloalto (incorrect spelling)

Working with search results

Matching text appears highlighted in the body of each document returned in the results. You can see the highlighted text when you open a document directly from the results list by double-clicking on it. To navigate through the matches in an open document, press Ctrl+ (moves forward one match) or Ctrl- (moves backward one match) or scroll.

Note Matching text only appears highlighted for matches found in the main body of a document. Matching text contained in one of the following areas is not highlighted:

• In a document's Subject field.
• In a date or number field.
• In a hidden field of the document. When there is a match in a hidden field, the message Some highlights are not visible with this form displays in the status bar at the bottom of the window. If you do not see this message, try clicking the status bar once to see its history.
• In file attachments and in MIME fields. If a match is found in an attachment, the title underneath the attachment icon is highlighted.

Click More in the Search bar or Domain Search form and select or deselect the options to turn them on or off.

Searching within results

After the initial search completes, the Search in results option (located beside the Fuzzy search option) becomes enabled. Refine the search query as needed, then select the Search in results option to restrict the next search to the initial result set.

Changing the sort order for search results

You can change the sort order of search results by selecting one of the following options.

Sort results by option	Description
relevance	Based on the number of matches in each matching document, places documents with the highest number at the top of the list.
last modified	Places those with the most recent modified date at the top of the list.
first modified	Places those with the oldest modified date at the top of the list.
keep current order (sortable)	In the order they were already sorted, marking the results as selected (checked). If the application is designed to allow it, you can sort results by clicking the small triangles in the column headers. Note If you use this option when you search a categorized view such as the one in the Discussion application, the same matching document may be listed in the search results multiple times. This occurs for any matching document that contains multiple values in its category field -- the document is listed once for each assigned category. In the results count displayed in the status bar and the Search bar, Search counts such a document only once.
show all documents (sortable)	All documents, marking the results as selected (checked). If the application is designed to allow it, you can sort results by clicking the small triangles in the column headers.

Note When you search in the Calendar view, sort options are limited to "keep current order (sortable)" and "show all documents (sortable)."

Saving search results

You can save search results in any application to which you have access to create a folder.

1. Create a new folder in the application.

2. From the menu, click Edit > Select All to select all of the results.

3. Drag the results to the folder.

Note Click here for information on saving your search query.

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See Also

Search tips
Searching within a document for text

Glossary