CALENDAR AND TO DO LIST

Importing and exporting calendars
You can import and export iCalendar-based calendars to and from IBM® Lotus® Notes®. iCalendar is an Internet standard that allows calendars created in different calendar products to be imported into, and then viewed and managed in, other calendar products that use the iCalendar standard. The iCalendar standard also allows for the sending and receiving of meeting requests and other tasks via e-mail.

When a calendar is imported, the imported calendar entries are placed in the user's calendar and Notes creates an Imported Calendar document from which Notes users can manage the imported calendar. The Imported Calendar document contains the calendar name, a Source field containing the path that specifies the location of the calendar file, and the date on which the calendar was imported into Notes. Imported calendar entries display in the user's Notes calendar as appointments, all-day events, anniversaries, or reminders.

From the Calendar Information document, users can manage their imported calendars in these ways:


The Imported Calendar documents can be accessed through the Imported Calendars view. From this view, Notes users can view imported calendars, delete imported calendars, and import new calendars. To open the Imported Calendars view, click More above your Notes calendar and then click Manage Imported Calendars. Notes users must upgrade their mail template to at least version 7.0.2 to use any of the new iCalendar import and export features.

If a user attempts to import a previously imported calendar, an information box indicates that the calendar already exists and asks whether to continue or cancel the import. The user can preview the calendar being imported prior to specifying whether to continue or cancel the import. If the user chooses to continue importing the calendar, the newly imported calendar overwrites the previously imported calendar.

Users can import iCalendar files with a maximum of 500 documents; multiple imports are required for more than 500 documents.

Notes also allows users to export their calendars by using File > Export to export all or selected calendar entries.

See Also