Note The options in this page do not control information that is sent from replicas on this computer during replication. To limit what is sent from one computer, you must adjust the options for what is received by other computers.

If the Replication Settings dialog box is not open, open the replica you want to customize, click File > Replication > Options for this Application, and click Advanced.

To set all replicas on a specified computer to receive only a subset of folders or views

You can limit all replicas of an application on your computer or on a server, so that they receive only documents in the folders or views you select. This is useful when you use multiple replicas for traveling or working at home and you use specific folders or views only at the office. The folders and views are not removed from the designs of the limited replicas; only the documents in the folders or views are affected.

Caution If you set this limit on existing replicas on a computer, at the next replication all documents that are not in the specified folders or views will be deleted from the replicas.

1. Open a replica (local or server) and click File > Replication > Options for this Application.

2. Under Advanced, in the When computer field, specify the computer on which you want to limit replicas.

3. In the Receives from field, specify which computers should limit what they send: one server, or all servers (the Any Server option), that contain replicas of the application.

4. Select Documents in specified views or folders.

5. Select the folders and views you want to keep. Press Shift to select multiple and Ctrl to select multiple nonconsecutive elements in the list.

6. Click OK.

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To use a formula to control what is received in all replicas on a computer

If you are familiar with IBM® Lotus® Notes® application design, have access to IBM® Lotus® Domino™ Designer, and are a designer of the application you want to modify, you can use a formula to specify what elements are received in all replicas of an application on your computer or on a server.

Caution Modifying application design, especially of your mail, can have unforeseen consequences, and is not usually necessary. If you have questions, see your IBM® Lotus® Domino™ Administrator. If you create a local replica from selected documents, you can then apply the formula to those documents by selecting Selected documents on the Advanced page of the Replication Options dialog box.

For more information on creating a selection formula, see Limiting the contents of a replica if you have installed Lotus Domino Designer Help. Or, go to Lotus Documentation on the Web to download or view Lotus Domino Designer Help.

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To specify design and other elements received in all replicas on a computer

You can set all replicas of an application on your computer or on a server either to receive or not receive elements from other replicas. By default, all elements but the replication formula and any individually specified fields are received. You can specify settings for these elements:

• Design elements (all forms, views, folders, outlines, and so on)
• Agents (includes Web services)
• Replication formula (if a formula is specified on this or another page of the Replication Settings dialog box)
• Access control list
• Deletions (both of documents and design elements you control, such as folders)
• Fields (if you are a designer, select this option, click Define, and select Custom to see a list of fields you can select or deselect)

• The Deletions option applies to all choices in the Receive from field; in other words, you cannot set this option to receive deletions from one server and not to receive them from another -- deletions from replicas on all sources must be treated the same.
• You can set all the other options to be specific to the source you have specified in the Receive from field; for example, you can choose to receive the access control list from replicas on Server A, and then change the contents of the "Receive from" field to Server B and choose not to receive the access control list from replicas on Server B.
• The Agents option applies to both agents and Web services, even though Web services are technically not agents.

For more information on selective receiving of design elements, see Limiting the contents of a replica in Lotus Domino Designer Help. Or, go to Lotus Documentation on the Web to download or view Lotus Domino Designer Help.

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See Also

Customizing a replica
Saving space in a replica
Limiting what is sent from a replica
Setting special replication limitations

Glossary