If a person who has access to your mail (your mail delegate) has at least Author access to your mail, he or she can forward a message from your mail, and the forwarded mail is created and sent from you. A copy of the forwarded message is saved in your Sent view. If your mail delegate does not have at least Author access, the forwarded mail is created and sent from the mail file that is set in the mail delegate's current location document (which typically points to the mail delegate's mail file).

Setting delegation preferences does the work of altering your mail application's Access Control List. You must be the owner of your mail application to delegate access to it.

Note When you give people access to your mail, they cannot read encrypted mail that you receive. Additionally, you cannot read encrypted messages they create for you unless your user ID contains the encryption key used to encrypt the messages.

To delegate access to your mail

1. Open your mail, click More above the message list, and then click Preferences.

2. Click Access & Delegation.

3. On the Access to Your Mail & Calendar page, do one of the following:

• To specify a new person or group to receive access, click Add, and then specify the person or group in the Just this person or group field.
• To modify access already granted to a person or group, click a person or group in the first list. The second list shows what access the person or group already has. To modify that level of access, click Change Access.

• Click Mail, Calendar, To Do, and Contacts, and then select an option under Access.

  Option	Description
  Read any document	Gives Reader access so delegate can read your messages, to do items, and calendar and contact entries
  Read and create any document, send mail on your behalf	Gives Reader access as stated above, plus Author access and Create documents privilege so delegate can create and send messages, create to do items, and create calendar and contact entries for you
  Read, edit, and create any document, send mail, enable Out-of-Office	Gives Reader and Author access, and Create documents privilege as stated above, plus Editor access so delegate can edit to do items, and calendar or contact entries for you, as well as flag messages for follow-up and enable out-of-office notification
  Read, edit, create, and delete any document, send mail, enable Out-of-Office	Gives Reader, Author and Editor access, and Create documents privilege as stated above, plus Delete documents privilege to delete any document, including messages, to do items, and calendar and contacts entries
  Read/create any document, delete documents they created, send mail on your behalf	Gives Reader, Author and Editor access, and Create and Delete documents privileges as stated above, but delegate can delete only documents they created for you, and cannot delete documents created by you or others

• Click Calendar, To Do, and Contacts , and then select an option under Access.

  Option	Description
  Read any Calendar Entry, To Do, or Contact	Gives Reader access so delegate can read all to do items, and calendar and contact entries
  Read, create, edit, and delete any Calendar Entry, To Do, and Contact	Gives Reader access as stated above, plus Author and Editor access and Create and Delete documents privileges, so delegate can create, edit, and delete to do items, and calendar and contact entries

• Click None to give the specified person or group no access to your mail.

To specify forwarding of calendar entries

You can forward meeting invitations and notices you receive to a specified person or group so they can manage your schedule.

1. Open your mail, click More above the message list, and then click Preferences.

2. Click Access & Delegation.

3. On the Access to Your Mail & Calendar page, click a listed person or group or add a new person or group.

4. Under Automatic Forwarding, select one or both of the following to specify the types of meeting invitations and notices to forward:

• I am the chair
• I am a particpant

• Do not forward cancels forwarding of entries where Mark Private is selected.
• Forward without private details forwards entries without including private details (for a meeting, the chair and subject of the meeting).
• Forward with full details forwards entries including the private details.

See Also

Access & Delegation preferences
Delegating access to your schedule information
Setting up out-of-office notifications
Creating shortcuts to other people's mail
Creating a shortcut to someone else’s Contacts

Glossary