Creating a Contacts file

You create a new Contacts file the same way in which you create any Notes application, using the Personal Address Book template (pernames.ntf) . To keep all of your contacts files together in your data directory, use a variation of names.nsf (such as names2.nsf) as the file name for any additional contacts files you create.

Deleting a Contacts file

You can delete a Contacts file as you would delete any file, but make sure that you always have at least one Contacts file or Notes will not run. Never delete your only names.nsf file.

If your names.nsf file becomes corrupted, ask your administrator for assistance in creating a new one and retrieving as much information as possible from the corrupted one. Back up your Contacts file frequently.

Changing or adding contacts files

You can change the Contacts file that Lotus Notes uses to find e-mail address, or you can use more than one Contacts file. If you use more than one Contacts file, then each of the local contacts files appear as a choice when you want to search for a name in dialog boxes such as the "Select Address" dialog box.

1. From the menu, click File > Preferences.

2. Click Mail > Sending and Receiving.

3. In the Local contacts field, do one of the following:

• To change to another file - delete the existing Contacts file, and then click Browse to locate and select the name of the Contacts file you want to use.
• To add an additional Contacts file - click Browse, to locate and select the name of the Contacts file you want to add to the list. Repeat to add other files.

Tip To change the name of your Contacts file in your bookmarks, change the title in the application properties, for example, from "Jane Q Public's Contacts" to "My Good Contacts 12-02-02."

See Also

Creating a Notes application

Glossary