1. At the top of the calendar, click the down arrow on the New button.

2. Click Appointment, All Day Event, Anniversary, or Reminder.

3. Type a short description in the Subject field.

4. Depending on the entry type, specify date, time, and time zone information as necessary in the Starts field and, if necessary, in the Ends fields.

5. (Optional) Do any of the following:

• Click Repeat to repeat the entry, and then specify repeat options.
• If you have given others access to your calendar but not your mail, select Mark Private to prevent them from reading the entry. Those with access to your calendar but not your mail can see the times and dates of private calendar entries but cannot see details of the entries.
• Select Notify Me to set an alarm for the entry, and then set alarm options.
• Select Mark Available to keep the entry's time free in your free time schedule.
• Type a location in the Location field.
• Select or type a category name in the Category field.
• Add any additional information about the entry, such as text or file attachments, to the Description field.

7. If prompted to create the entry despite a conflict with another entry or your availability preferences, click Yes to create the entry, or click No to cancel creating the entry. For information on conflict checking and setting your availability preferences, see Setting your free time schedule.

Notes

• Once you save an entry, you cannot change the entry's type or change whether the entry repeats or not. Instead you can copy the entry into a new calendar entry by selecting it in the calendar and clicking Copy Into New > Calendar Entry. Then you can select a new entry type and choose whether to repeat the new calendar entry or not.
• To create a calendar entry from an e-mail message, select the message, click More above the message list, and then click Copy Into New > Calendar Entry. To create a calendar entry from a to do item, select the item, and then click Copy Into New > Calendar Entry above the to do list.
• A calendar entry with a short duration, such as one minute, displays in time slot views with a duration of 15 minutes so that you can see more information about the entry (such as its subject) in the view. This can affect your free time schedule as 15 minutes is the minimum time period processed, which means that a one-minute meeting can appear to take up a 15-minute block of time in your free time schedule. This can also cause entries that do not conflict to appear to conflict, if an entry overlaps a short-duration entry's 15-minute block (when the entry is actually less than 15 minutes).

Editing a calendar entry
Deleting calendar entries and to do items
Adding holidays to the calendar
Creating a to do item

Glossary