| Access level | Allows users to | Assign to |
| Manager | Delete the database
Encrypt the database
Modify replication settings
Modify the database ACL
Perform all tasks allowed by lower access levels | Two people who are responsible for the database. If one person is absent, the other can manage the database. |
| Designer | Create a full-text search index
Modify all database design elements (fields, forms, views, public agents, the database icon, Using This Database document, and About This Database document)
Perform all tasks allowed by lower access levels | A database designer and/or the person responsible for future design updates. |
| Editor | Create documents
Edit all documents, including those created by others
Read all documents unless there is a Readers field in the form (you can't edit a document if you can't read it) | Any user allowed to create and edit documents in a database. |
| Author
Note Author access, by default, does not include the access level option "Create documents." When you assign Author access to a user or server, you must also specify the "Create documents" access level privilege. | Create documents
Edit the documents where there is an Authors field in the document and the user is specified in the Authors field
Read all documents unless there is a Readers field in the form | Users who need to contribute documents to a database.
When possible, use Author access rather than Editor access to reduce Replication or Save Conflicts. |
| Reader
Note Reader access lets you read all documents unless there is a Readers field in the form. Then you can read a document only if your name is listed in the Readers field on the form. | Read documents | Users who only need to read documents in a database, but not create or edit documents. |
| Depositor | Create documents | Users who only need to contribute documents, but who do not need to read or edit their own or other users' documents. For example, use Depositor access for a ballot box application. |
| No Access | None, with the exception of options to "Read public documents" and "Write public documents" | Terminated users, who do not need access to the database, or users who have access on a special basis. Also, users who do not need access but are part of a group that does have access.
Should be assigned as the default access to prevent most users from accessing a confidential database. |