Help for Lotus Notes 8 (basic configuration) - Adding invitees to a meeting

CALENDAR AND TO DO LIST

Adding invitees to a meeting
You can invite additional people to a meeting you have already scheduled. The original invitees are not informed of the new invitees unless you make additional changes to the meeting.

1. In your calendar, open the meeting or event announcement entry.

2. Click Add Invitees.

3. Do one of the following:

For a meeting entry, specify one or more invitees in the Required, Optional, and FYI fields. To select names from a directory for any of these fields, click Required.

Required

and

Optional

invitees receive a notice that includes response options such as

Accept

and

Decline

. If you ask the scheduler to suggest meeting times, it prioritizes the free time of required invitees higher than the free time of optional invitees.

FYI

invitees receive a notice that does not include response options but includes the option to add the meeting to the calendar. Other invitees cannot see the names of

FYI

invitees.

For an event announcement entry, specify one or more invitees in the Invitees field. To select names from a directory, click Invitees.

4. Click Save and Send Invitations. Invitations are sent only to the new invitees.

Sending a message to meeting invitees

Answering a proposed change to a meeting invitation

Checking responses to a meeting invitation

Removing invitees from a meeting

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