You can set these follow-up preferences: the default priority flag, a default follow-up date and time, and a default alarm for flagged messages.

Note If you give another person at least Editor access to your mail application, that person can flag messages in your mail for follow-up.

To flag messages for follow-up with a quick flag

If you add a quick flag to a message, the default follow-up preferences are applied.

1. Select one or more messages in a folder or view (other than Trash or Junk).

2. Click the flag icon above the message list.

To flag messages for follow-up with a regular flag

If you add a regular flag to a message, you can change any of the default settings such as the flag's priority.

1. Select one or more messages in a folder or view (other than Trash or Junk).

2. Click the down arrow next to the flag icon above the message list, and then click Add or Edit Flag.

3. For Importance, select a priority to set the flag to display.

Priority	Flag
Urgent
Normal
Low

Tip If you sort a view or folder by the follow-up flag column, you can see messages requiring follow-up sorted by their priorities.

• In the Enter a Follow Up action field, type an action.

Note Information you specify here and throughout these steps display in your copy of the message but, if you send the message, the information does not display in the sent message.
• Specify a follow-up date and, optionally, a follow-up time.
• Select Set an alarm on this message, and then type a number, select Day(s), Hour(s), or Minute(s), and select Before or After to set the amount of time before or after the follow-up date or time to trigger the alarm.
• If you set an alarm, select Play sound and select a sound to play to play a sound when the alarm goes off. Click the speaker icon to test the selected sound.
• If you set an alarm, select Send e-mail notification with subject to send an e-mail when the alarm goes off, and then type the addresses of those you want to receive the notification in the Recipients field.. Click the address book icon to select names from a directory.

Tip You can use the Follow Up miniview as an alternative to alarms to keep track of follow-up actions you need to take.

Tip To change any of the follow-up settings for a message, select the message, click the down arrow next to the flag icon above the message list, and then click Add or Edit Flag again.

See Also

Removing follow-up flags from messages
Setting follow-up preferences
Follow Up miniview

Glossary