SEARCHING FOR INFORMATION

Full-text index options
The Create Full-Text Index dialog box displays whenever you click the Create Index button (the button can be found in both the Search bar and the Full Text tab of the application properties box). You can select any, all, or none of the options.
OptionDescription
Index attached files
  • Without using conversion filters
  • Using conversion filters on supported files
Searches all documents and any attachments.
  • Without filters, Search processes only the ASCII text of the attachments, and may not find all content.
  • With filters, Search may be able to process other parts of the files.
Note Without filters is faster than With filters but less comprehensive. Text in attachments is not highlighted.

Note Attachments are located in the $FILE field in a document, though a picture of them appears in the BODY field. If you specifically search the BODY field for attachments, you won't find the information.

Index encrypted fieldsSearches all words in fields, including encrypted fields.

Caution Selecting this option will compromise the security of information in encrypted fields.

Index sentence and paragraph breaksSearches words in the same sentence or paragraph.
Enable case-sensitive searchesSearches for words by exact case match. Selecting this means that when you enter 'EXACTCASE' followed by your search terms, searches for your words exactly as you enter them.

Example: if you enter "EXACTCASE Apple" in the search box, Search will not find "apple."

Note Selecting this option increases the size of a full-text index by 5 to 10%.

Update frequency (servers only)Determines the frequency of automatic updates for the index. The server administrator determines the actual time or date for updating the full-text indexes of applications that use the Daily, Hourly, or Scheduled options. If you choose Immediate, the full-text index will be created on the server as soon as possible.

The option applies only to server-based applications and to local replicas of server-based applications (for example, a local replica of your mail application). A local replica must have this option set to Immediate if you want the full-text index updated automatically during the replication process.


See Also