Help for Lotus Notes 8 (basic configuration)

CONTACTS

Exporting vCard files
You can export one or more contacts as a vCard file. You can attach exported vCard files to a mail messages and forward them to users of both IBM® Lotus® Notes® mail or other mail programs.

1. From Contacts, select one or more contact entries to export. If you want to export all contact entries, make no selections and proceed to step 2.

2. Click File > Export.

3. Under Save as type, select vCard 2.1 or vCard 3.0.

4. Enter a name for the file. The file automatically gets a VCF file an extension.

5. Click Export. A vCard Export dialog box appears.

6. Select one of the following to indicate which contact entries to export:

All documents - imports all the names in your Contacts file
Selected documents - imports only those you have selected

7. Select one of the following to create a file appropriate for the users with whom you intend to share the file:

International (UTF-8) - for Lotus Notes mail users.
Native character set - for users of other mail systems.

Tip

If you are unsure who will use the file, or if both Notes and other mail users will share it, export it twice, one time in each formats.

8. Select one of the following:

All fields - if you intend to share the file with Lotus Notes mail users, and want to export as much contact information as possible
Only basic address fields - for users of other mail systems

9. Click OK.

Tip You can also export contacts as comma-separated or tabbed text, or to spreadsheets.

Importing vCard files

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