Help for Lotus Notes 8 (basic configuration) - Setting up the page for printing

PRINTING

Setting up the page for printing
You can use the Page Setup dialog box to set page margins, select a paper source, set page orientation, and more (availability of some options described below may depend on the printer and operating system you are using). You can manage these same settings in the Page Setup tab of the Print dialog box, which Notes displays whenever you click File > Print.

Note To change paper size, use the Print dialog box, as using the Page Size option in the Page Setup dialog box may not produce the desired result, even though the Print Preview shows correctly. From the menu, click File > Print, and on the Paper tab, select the size you want in the Form Type field.

To set up the page for printing

1. From the menu, Click File > Page Setup.

2. In the Page Setup dialog box, change any of the following, and then click OK.

To Do this

Set page margins

In the Above body or Below body box, enter the amount of space you want between the top or bottom edge of the page and the body text. The default is 1" (2.54 cm).
In the Left or Right box, enter the amount of space you want to add to the left or right margin. The default is 0.

Set header and footer margins In the Above header or Below footer box, enter the amount of space you want between the top or bottom edge of the page and the header or footer text. The default is 0.5" (1.27 cm).

Select a paper source In the Paper Source section, select a source for both First page and Other pages using the lists provided (paper sources vary depending on the printer you have selected). The default selection, AutoSelect Tray, uses the first available tray on the printer. Select Manual Feed if you plan to load paper in the printer's manual input slot.

Set page orientation Select Portrait or Landscape in the Orientation section.

Change the first page number If you create headers or footers that include page numbers, you can change the first page number from one to something else by entering a number in the Start page numbers at box under Miscellaneous.

Print crop marks Select Print crop marks under Miscellaneous.

Override a printer's right edge setting Select Clip at left and right margins.

Print the entire contents of the To and CC fields Select Expand Names field contents. Otherwise, only the first three lines of those fields will be printed. This setting overrides the same setting in User Preferences for the current print job only.
Note This option appears on the Page Setup of the Print dialog box only when you click File > Print from the menu.

Tip You can also set the left and right margins for individual paragraphsin a document.

Macintosh users
1. From the menu, click File > Print.

2. Change any of the following, and then click OK.

3. In the drop-down menu whose default is Copies & Pages (OS X), specify any of the following:

Margins, crop marks, or first page number - choose Notes, then click the Notes Options button. On the Page Setup tab, specify these options as described in the table above.
Paper source - In OS X, in the drop-down menu whose default is Copies & Pages, choose Paper Feed and then specify the options.
Printer-specific settings - select any options you want.

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See Also

Previewing a print job

Setting margins

Creating headers and footers for printing

Glossary

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Glossary

To	Do this
Set page margins	In the Above body or Below body box, enter the amount of space you want between the top or bottom edge of the page and the body text. The default is 1" (2.54 cm). In the Left or Right box, enter the amount of space you want to add to the left or right margin. The default is 0.
Set header and footer margins	In the Above header or Below footer box, enter the amount of space you want between the top or bottom edge of the page and the header or footer text. The default is 0.5" (1.27 cm).
Select a paper source	In the Paper Source section, select a source for both First page and Other pages using the lists provided (paper sources vary depending on the printer you have selected). The default selection, AutoSelect Tray, uses the first available tray on the printer. Select Manual Feed if you plan to load paper in the printer's manual input slot.
Set page orientation	Select Portrait or Landscape in the Orientation section.
Change the first page number	If you create headers or footers that include page numbers, you can change the first page number from one to something else by entering a number in the Start page numbers at box under Miscellaneous.
Print crop marks	Select Print crop marks under Miscellaneous.
Override a printer's right edge setting	Select Clip at left and right margins.
Print the entire contents of the To and CC fields	Select Expand Names field contents. Otherwise, only the first three lines of those fields will be printed. This setting overrides the same setting in User Preferences for the current print job only. Note This option appears on the Page Setup of the Print dialog box only when you click File > Print from the menu.