If you have at least Designer access, you can replace the design of an application with the design from a template.

Components that are replaced when replacing application design

• Forms, fields, form actions, and event scripts
• Pages
• Views, folders, and view actions
• Agents
• Navigators
• Framesets
• Shared fields
• Application Properties selections, except the advanced template option
• All options on the Design tab of the Application Properties box, except List as advanced template in 'New Database' dialog
• The options Optimize document table map and Don't support specialized response hierarchy on the Advanced tab of the Application Properties box

• The application icon (unless the designer disabled the Prohibit design refresh or replace to modify box in the Design Properties box)
• The application title and category
• The application ACL and encrypt application settings

  Note To update ACL roles use File > Application > Access Control, and then click Roles.

• Using This Application and About This Application documents (unless the designer disabled the Prohibit design refresh or replace to modify box in the Design Properties box)
• Individual elements whose design is protected from updates (that is, if Prohibit design refresh or replace to modify is selected by the designer on the Design tab of the Design Properties box for the element)
• Individual elements whose template is inherited (that is, if Inherit from the design template is selected by the designer on the Design tab of the Design Properties box for the element)

  Caution An element with inheritance set is not replaced even if its design is not protected from updates (that is, if Prohibit design refresh or replace to modify is not selected by the designer).

• The List as advanced template in 'New Database' dialog option on the Design tab of the Application Properties box
• All options on the Advanced tab of the Application Properties box, except Optimize document table map and Don't support specialized response hierarchy

You must have Advanced Menus enabled to perform these steps. If you do not see the menu option in step 1, click View > Advanced Menus.

1. Select the Notes application on the server and click File > Application > Replace Design.

2. If the template is not local, choose a server in the Template Server field in the "Replace Application Design" dialog box. If you do not know the name of the server, choose Other at the bottom of the server list, and then choose a server from the list of available servers.

3. Select a template from the template list. To see a longer list of templates, select Show advanced templates.

Note Application templates always have an NTF file extension.

5. (Optional) Select Hide formulas and LotusScript to prevent users from making any design change to an application. Hiding the design permanently disables all design operations and hides all formulas and scripts. Even users who have Designer or Manager access to the application can't make design changes.

Note This feature is useful for hiding the design of ready-to-use applications that are based on a template you own. When design changes are required, you redesign the template, whose design is not hidden, and then refresh the design of the linked applications. To maintain maximum design security, do not give the template to anyone except authorized designers, and do not distribute documentation for the formulas and LotusScript programs. When you hide an application design, users cannot:
• View the settings for design elements (the View > Design is removed from the View menu)
• Modify, add, or delete fields, forms, navigators, pages, or subforms
• Modify or delete existing views
• View, delete, or modify existing agents or add shared agents
• View or change formulas, LotusScript programs, or formulas associated with simple actions
• Change the Application Open properties
• Display a synopsis of the design
• Reveal the design of the application by making a copy or replica of it

Tip If an application replicates to other servers, replace the design of only one application and let the changes replicate to other replica applications.

See Also

Notes applications

Glossary