1. Click New To Do Item above the to do list.

2. Type a short description of the to do item in the Subject field.

3. In the Assign to field, select Others.

4. Under Participants, specify one or more assignees. To select names from a directory for one of the participants fields, click the address book icon next to the field.

Required and Optional assignees receive a notice that includes response options such as Accept and Decline. FYI assignees receive a notice that does not include response options but includes the option to add the item to the to do list. Other assignees cannot see the names of FYI assignees.

• Specify dates in the Due by and Start by fields.
• Select Repeats to repeat the to do item, and then specify repeat options.
• Select Notify Me to set an alarm for the to do item, and then set alarm options. To use this option, you must first specify a due date.
• If you have given others access to your to do list but not your mail, select Mark Private to prevent them from reading the to do item. Those with access to your to do list but not your mail can see the dates of private to do items but cannot see details of the items.
• Select a priority in the Priority field to display a number (High=1, Medium=2, Low =3, None=no number) next to the item in the to do list.
• Select or type a category name in the Category field. You can view to do items by category by clicking By Category in the to do list.
• Add any additional information about the to do item, such as text or file attachments, to the Description field.
• Click Delivery Options to specify delivery options for the assignment notice.

See Also

Managing a group to do assignment
Answering a proposed change to a to do assignment
Creating a to do item
Calendar and to do list

Glossary