MAIL

Addressing mail
You can address a message either by selecting recipient names from your contact list or a directory, or by typing names or addresses directly into a message. If you type names directly, IBM® Lotus® Notes® uses a type-ahead feature that completes names based on the first few letters you type. See any of these sections:
To type a name or address manually

To address a message, type each recipient's name or address in at least one of the address fields, To, cc (carbon copy), or bcc (blind carbon copy). If you type more than one name in a field, press Enter after each name or separate the names with commas.

To see whether Notes recognizes a name you type in an address field, click View > Refresh. Notes searches all appropriate directories for each name in the field, supplying addresses for the names it recognizes. For unknown names, Notes may open a list of similar names you can select from.

Note Everyone who receives the message can see and reply to names in the cc field. Each person in the bcc field sees only his or her own name in that field, and recipients in the To and cc fields see nothing in the bcc field.

You can enter just a recipient's name as an address if your contact list or the Domino™ directory on your home server contains address information for the recipient. If the recipient's name is not in the Domino directory or your contact list, you must type the full address of the recipient. For example, if the recipient uses Notes mail and your organization uses domains, the full address Jane Q Public@Marketing tells Notes to route the message to Jane Q Public in the domain named Marketing. If you know the recipient does not use Notes mail, enter her Internet e-mail address, for example, jqpublic@acme.marketing.com.

Tip You can save addresses of people and groups in your contact list so that you can type the recipient's name instead of the full address.

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To use the type-ahead feature

By default, Notes uses type-ahead to complete names you type, displaying each name as soon as you type enough letters for a match. This can save you time if you're typing a lot of names.

When Notes shows a name while you're typing, do one of the following:


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To customize or disable the type-ahead feature

Notes looks up names in your contact list first, then in a Domino directory on your home server. You can customize type-ahead to look in your contact list only, or you can disable type-ahead.

1. Click File > Locations > Manage Locations.

2. Select the location you are using, and then click Edit above the locations list.

3. Click Mail.

4. In the Recipient name type-ahead field, select one of these:

5. If you selected Local Only or Local then Server, select one of these in the Activate recipient name type-ahead field: 6. Click Save & Close.

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See Also