APPLICATION MANAGEMENT

Using a Readers field to restrict access to specific documents
To limit access to specific documents created from a form, include a Readers field on the form. A Readers field explicitly lists the users who can read documents created from the form. Without Reader access to a document, a user cannot see the document in a view. For example, to limit access to an employee's personnel file to members of the Human Resources department, the employee, and the employee's manager, list those people in a Readers field.

If a form has a read access list, names from the Readers field are added to the access list. Otherwise, the Readers field controls access to documents created from the form.

Entries in a Readers field cannot give a user more access than what is specified in the database access control list (ACL); they can only further restrict access. Users who have been assigned "No Access" to a database in the ACL can never read a document, even if you list them in a Readers field. On the other hand, users with Editor access or above in the ACL can be restricted from reading documents if they aren't included in a Readers field.

Any users who have Editor (or higher) access to the database can read and edit a document if one of the following is true:


For information on updating Readers fields, see Updating Readers and Authors Fields if you have installed IBM® Lotus® Domino(TM) Administrator Help. Or, go to http://www.lotus.com/ldd/doc to download or view Lotus Domino Administrator Help.