Entries in an Authors field cannot override the database ACL; they can only refine it. Users who have been assigned No Access in an ACL can never edit a document, even if you list them in an Authors field. Users who already have Editor (or higher) access in the ACL are not affected by an Authors field. Authors fields affect only users who have Author access in the ACL.

You must enter the user's full hierarchical name in the Authors field.

• If you manually enter a name in the Authors field, Domino expands and stores, for example, John Smith/ACME/West is stored as (CN=John Smith/OU=ACME/O=West) in its hierarchical form. The name displays in its abbreviated form.
• If you programmatically enter a name, you must use the full canonical form such as CN=John Smith/OU=ACME/O=West.

For information on updating Authors fields, see Updating Readers and Authors Fields if you have installed IBM® Lotus® Domino(TM) Administrator Help. Or, go to http://www.lotus.com/ldd/doc to download or view Lotus Domino Administrator Help.

Glossary