You can hide elements, including their text, graphics, and fields, in any of these situations:

• When users read, hide information that is useful only when users create or edit documents.
• When users edit, print, and copy, hide information that is useful when users read documents.

1. Select a design element in the design pane. To select multiple elements, hold down the shift key while you click to select multiple elements.

2. Choose Design - Design Properties.

3. On the Design tab, choose one or more hide options in the "Hide design element from" section.

To set hide-when options on individual elements according to context

1. Select the element you want to hide in the work pane and open the Properties box.

2. Click the Hide tab.

3. For basic options, select all situations in the "Hide paragraph when document is:" section where components should be hidden from users. Consider the options in the following table.

4. For programming options, select "Hide paragraph if formula is true" and write a formula in the design pane to describe the situations in which users don't need to see the layout region.

If an element is hidden when	Then
Previewed for reading	The hidden information isn't visible when users read documents in the document preview pane.
Previewed for editing	The hidden information isn't visible when users work on documents in Edit mode in the document preview pane.
Opened for reading	The hidden information isn't visible when users open documents in Read mode. A layout region that can't be read can't be printed either.
Opened for editing	The hidden information isn't visible when users work on documents in Edit mode.
Printed	The hidden information isn't visible on printed documents.
Copied to the clipboard	Hides the contents of the component when users copy a document. Note that this setting does not affect documents copied at the view level. Note If you create or save a document from a form that contains a field with "Hide when copied to the clipboard" checked and then copy the contents of the document somewhere else, the contents of that field will not be pasted.
Embedded	The element isn't visible when users access a document in which you have used the embedded editor to embed the element.
Hide paragraph if formula is true	A formula determines the circumstances in which information is hidden.

See Also

"Revealing the hidden secrets of hide-when" on the Lotus Developer Domain
Planning a traditional Notes and Web application

Glossary