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Engineering and Land Surveying Services
September 26, 2003

STATE PROJECT NO. 700-29-0022 [Finals]
OBERLIN - OAKDALE
ROUTE US 165
ALLEN PARISH

Under Authority granted by Title 48 of Louisiana Revised Statutes, the Louisiana Department of Transportation and Development (DOTD) hereby issues a request for Qualification Statements (RFQ) on Standard Form 24-102 (SF 24-102), “Professional Engineering and Related Services”, revised January 2003, from Consulting Firms (Consultant) to perform all engineering and land surveying services required for the subject project. One Prime-Consultant/Sub-Consultant(s) (Consultant/Team) will be selected for this contract. A map of the project limits for the proposed work is available upon request.

Note: The funds for this project will be obtained from the Transportation Infrastructure Model for Economic Development (TIMED). In accordance with R.S. 47:820.3, at least 80% of the work must be performed by Louisiana Residents.

Project Manager – Design Oversight on behalf of DOTD will be provided by Louisiana TIMED Managers (LTM) located at 6300 Corporate Blvd., Suite 200, Baton Rouge, LA 70809. The Project Manager for LTM will be Mr. Malcolm O. Sayes, P. E. He will address any questions regarding this project by calling him at (225) 906-1300.

PROJECT DESCRIPTION

This project is located in Allen Parish and begins at the north end of the urban section in Oberlin, and extends in a north-northeasterly direction for a distance of approximately 20.4 km (12.7 miles) to the beginning of the urban section on the south side of Oakdale. Typically, the existing roadway will remain in place for handling northbound traffic, and two new lanes of asphaltic concrete roadway, separated from the existing roadway with a 26 m (85 feet) depressed median, will be added for southbound traffic. At the north end of the project, approximately 0.9 km (0.6 miles) of the existing roadway will be removed and replaced with a five-lane Portland cement concrete urban section. There are no bridges on this project.

SCOPE OF SERVICES

The selected Consultant/Team will provide all engineering and surveying services required to develop final construction plans, specifications, estimates and right-of-way maps for the reconstruction of a portion of US 165. All Phases of work for this project will be presented in metric units of measurements. The scope of services is more specifically described as follows:

PHASE I, PART 2 - TOPOGRAPHIC SURVEY

The selected Consultant/Team will be provided with the topographic survey that was previously completed by the Department. The Consultant shall be responsible for completing the following task, in accordance with the requirements specified in the latest issue of DOTD’s Location and Survey Manual, although currently acceptable surveying standards and methods, as approved by the Location and Survey Administrator, may be used.

1. Re-establish the survey control points for the proposed project in the field by re-staking physical monuments for all P.C.s, P.T.s and P.I.s along the route.
2. Conduct a field review of the topographic survey provided to determine any additional visible topography and utilities not shown on plans. In addition to survey of new utilities the utility survey shall include a complete survey of all pipelines crossing the project. The pipeline crossing survey shall include the horizontal and vertical location across the width of the existing and proposed right of way, up to 50 feet beyond the right of way line on each side of the roadway.
3. Survey all items described in Item 1 and Item 2 and update the electronic plan and profile sheets.

PHASE II: TITLE UPDATES AND FINAL RIGHT-OF-WAY MAP

LTM will provide the selected Consultant with title updates, and final right of way maps prepared by DOTD and others. The Consultant will be required to provide services under Part 4: Title Updates and Part 5: Final Right of Way Maps. The Consultant shall be responsible for completing the following task, in accordance with the requirements specified in the latest issue of DOTD’s Location and Survey Manual.

These Phase II services are described as follows:

Part 4: Title Updates: These services shall consist of obtaining updates of the originally acquired Title Research Reports, if the reports are more than six months old. These updates shall be used in the preparation of the final ROW Maps and also by the LTM Right-of-Way Manager in acquiring title to the property required for the construction project. One original and three copies of the Title Updates shall be furnished to the LTM Right of Way Manager.

The original and three copies of all Title Updates obtained under Part 4, shall be furnished to LTM along with the final right of way map submittal.

Part 5: Final Right-of-Way Maps: The existing final right of way maps were prepared by DOTD for two separate projects named S.P. 014-04-0029, Oberlin-Oakdale (S. Section) and S.P. 014-04-0028, Oberlin-Oakdale (N. Section). These maps will be furnished to the Consultant for use in revising and preparing a combined set of final right of way maps. They were prepared on mylar film with an aerial background and will have to be revised using conventional methods of drafting. The revisions will include, revising the title sheet, reformatting the plan sheets, and renumbering the parcels. The Consultant will also revise the final right of way maps to reflect new taking lines to be developed during the completion of preliminary and final construction plans. After completion, all revisions will be noted and initialed by a Registered Professional Land Surveyor on each sheet revised. These services shall include all activities necessary to complete the final ROW Maps and shall be performed in accordance with the requirements specified in the latest issue of the DOTD’s Location and Survey Manual. The Final ROW Maps shall also include all revisions recommended by the Joint Review Team, parcel metes and bounds, parcel acquisition blocks, parcel areas, remaining areas. Lambert Grid Coordinates are required at the beginning and ending stations of the centerline on each sheet and breaks in the required right-of-way, at all P.I.s, P.C.s and P.T.s of curves, and shall be accompanied by an electronic file containing the DOTD COGO program input commands for creating parcel descriptions suitable for use by the LTM Right-of-Way Manager.

PHASE III: FINAL PLANS

This consists of all services required for the preparation of complete Final Plans, Specifications, and Estimates, all meeting the standard requirements of DOTD.

A more specific description is as follows:

The Typical Section for adding two additional lanes will consist of 2 @ 3.6 m travel lanes, 3.0 m outside and 1.2 m inside shoulders. The new added two-lane roadway will be separated from the existing roadway with a depressed median, varying from 20 m to 26 m in width. The Typical Section for the segment of urban roadway at the north end of the project will consist of 4 @ 3.6 m travel lanes, 1@ 4.4 m turn lane, P.C.C. Pavement, integral curb and gutter and urban drainage.

The Consultant will be required to combine previously developed preliminary plans for two different projects, Oakdale to Oberlin-South Section (S.P. 014-04-0029) and Oberlin to Oakdale-North Section (S.P. 014-04-0028). Each of these projects has its own title sheet, typical sections, plan profile sheets, etc. The Consultant will be required to consolidate, redraw and reformat these two sets of preliminary plans, as required, to produce one set of plans. This combination will affect the title sheet, transitions, some plan and profile sheets and other sheets as required.

Some of the tasks needed to complete final plans are:

1. Verify that the preliminary plans meet all applicable design criteria and that the design templates, limits of construction and required right-of-ways are correct.
2. Complete the title sheet, the typical section sheets, plan and profile sheets (including driveways and side drains), design drainage plans, cross road profile sheets (including driveways and side drains), cross sections and furnish a design template listing for the cross sections.
3. Preliminary plans did not include a design of subsurface drainage for the urban section. The selected Consultant will be required to furnish preliminary and final design for urban drainage.
4. The Consultant shall review and check the hydraulic design of the cross drains and bridges, design drainage area map, drainage area and discharge calculations. After review of the design drainage area map and discharge calculations, if necessary, re-compute the 50-year discharge using HYDR 1130. It is unnecessary to re-compute the CN-value for SCS runoff calculations. The Consultant shall calculate the headwater elevation of the existing cross drain and the headwater elevation for extending the existing cross drains under the proposed new road using HYDR 1120. The Consultant shall also determine, based on the change in headwater elevation, whether the drainage impact is acceptable or if a redesign is necessary. If redesign is necessary, the Consultant shall submit final hydraulic calculations.
5. Calculate all quantities and prepare summary sheets, summary of drainage quantities, and a listing of the pay items for the summary of estimated quantity sheets. (The quantities for the summary of estimated quantity sheet will be furnished to the LTM Project Manager who will enter the items in the “Bids” program and insert the full size sheet into the plans).
6. Determine the required standard plans to be incorporated into the project.
7. Finalize the development of the sequence of construction sheets and the construction signing.
8. Prepare striping plans and joint layouts.
9. Complete the design of the geometric details and develop quantities for geometric details and place this information on the geometric detail sheets.
10. Conduct a field review to pick up driveways, fences, side drains and any new improvements or utilities that affect the design. Incorporate the results of this review in the design.
11. Update the preliminary design to include any additional utilities or improvements as required by the topographic survey updates.
12. Prepare railroad or other permit drawings as required.
13. Provide cost estimates and electronic drawings at 30%, 60%, 95% ACP and at 100 % P.S.&E. submittals.
14. Consultant’s Project Manager shall be available for monthly meetings at LTM office in Baton Rouge or alternately at the Consultant’s Office, to be determined by LTM Project Manager.
15. Develop a QA/QC plan specific to this work.

ITEMS TO BE PROVIDED BY LTM

1) Copies of field books
2) Survey Report Forms (Utility, Structure, Location)
3) Topographic surveys and design files, in metric-two dimension DWG and/or DGN electronic files
4) Partially completed title sheet
5) Typical Section Sheets
6) Plan/Profile Sheets (partially completed)
7) Existing and Design Drainage Maps
8) Geometric Details
9) Sequence of Construction
10) Cross section sheets
11) Property Survey performed by DOTD
12) Right of Way maps on Mylar film

Note: Electronic files obtained from the prior Consultant will be made available. However, LTM does not warrant the usability of these files.

ADDITIONAL SERVICES

The scope of services, compensation and contract time for additional engineering services, if required, to provide Geotechnical, Traffic Engineering, and other engineering services required during construction such as Plan Changes, and Shop Drawings Review will be established by a Supplemental Agreement(s) upon satisfactory completion of the previous phases of work.

REFERENCES

All designs and engineering documents will meet the standard requirements as to format and content of the DOTD; and will be prepared in accordance with the latest applicable editions, supplements and revisions of the following:

1. AASHTO Standards, ASTM Standards or DOTD Test Procedures
2. DOTD Location and Survey Manual
3. DOTD Roadway Plan Preparation Manual
4. DOTD Hydraulics Manual
5. DOTD Standard Specifications for Roads and Bridges
6. Manual of Uniform Traffic Control Devices (Millennium Edition)
7. DOTD Traffic Signal Design Manual
8. National Environmental Policy Act (NEPA)
9. National Electric Safety Code
10. DOTD Environmental Impact Procedures (Vols. I-III)
11. Policy on Geometric Design of Highways and Streets
12. Construction Administration Manual
13. Materials Sampling Manual
14. DOTD Bridge Design Manual
15. Consultant Contract Services Manual

COMPENSATION

The maximum compensation limitation payable to the Consultant for the required services will be $616,714, subdivided as follows:

Topographic Survey (Phase I, Part 2), and Final Right-of-Way Map (Phase II, Part 5), non-negotiated lump sum of $127,173.

Title Updates* (Phase II, Part 4), unit costs with a maximum limitation of $8,475.

Final Plans (Phase III), non-negotiated lump sum of $481,066.

*Compensation for furnishing Title Updates will be based on a Unit Price of $75.00 per required report.

CONTRACT TIME

The consultant will proceed with the services specified herein after the execution of this contract and upon written Notice-To-Proceed from the DOTD. All Phases will be completed within 360 calendar days, including review time, as shown on the Project Schedule Bar Chart.

MINIMUM PERSONNEL REQUIREMENTS

The following requirements must be met at the time of submittal:

1. At least one Principal of the Prime Consultant must be a Registered Professional Civil Engineer in the State of Louisiana.
2. The Prime Consultant must employ on a full time basis a minimum of three Registered Professional Civil Engineer, with at least five years experience in highway design, and a corresponding support staff.
3. In addition to the above requirements, the Prime Consultant must also employ on a full-time basis, or through the use of a Sub-Consultant(s):

a. One Registered Professional Land Surveyor, with at least five years experience in conducting property surveys, and the preparation of right-of-way maps on DOTD projects, with a minimum of one four-man crew.

b. One Registered Professional Civil Engineer, with at least five years experience in traffic engineering, and a corresponding support staff.

EVALUATION CRITERIA

The general criteria to be used by DOTD (when applicable) in evaluating responses for the selection of a Consultant to perform these services are:

1. Consultant’s firm experience on similar projects, weighting factor of 3;
2. Consultant’s personnel experience on similar projects, weighting factor of 4;
3. Consultant’s firm size as related to the estimated project cost, weighting factor of 3;
4. Consultant’s past performance on similar DOTD projects, weighting factor of 6;
5. Consultant’s current work load, weighting factor of 5;
6. Location where the work will be performed, weighting factor of 4;

Sub-Consultants will also be evaluated as indicated in Items 1- 6. The evaluation will be by means of a point-based rating system. Each of the above criteria will receive a rating on a scale of 0-4. Then the rating will be multiplied by the corresponding weighting factor. The firm’s ratings in each category will then be added to arrive at the Consultant’s final rating.

If Sub-Consultants are used, each member of the Consultant/Team will be evaluated on their part of the contract proportional to the amount of their work. The individual team member ratings will then be added to arrive at the Consultant/Team rating. The evaluation will be by means of a point-based rating system. Each of the above criteria will receive a rating on a scale of 0-4. Then the rating will be multiplied by the corresponding weighting factor. The firm’s ratings in each category will then be added to arrive at the Consultant’s final rating.

DOTD's Consultant Evaluation Committee will be responsible for performing the above described evaluation, and presenting a short list of the three (if three are qualified) highest rated Consultants to the Secretary of the DOTD. The Secretary will make the final selection.

CONTRACT REQUIREMENTS

The selected Consultant will be required to execute the contract within 10 days after receipt of the contract.

INSURANCE - During the term of this contract, the Consultant will carry professional liability insurance in the amount of $1,000,000. The Prime Consultant may require the Sub-consultant(s) to carry professional liability insurance. This insurance will be written on a “claims-made” basis. Prior to executing the contract, the Consultant will provide a Certificate of Insurance to DOTD showing evidence of such professional liability insurance.

AUDIT - The selected Consultant/Team will allow the DOTD Audit Section to perform an annual overhead audit of their books, or provide an independent Certified Public Accountant (CPA) audited overhead rate. This rate must be developed using Federal Acquisition Regulations (FAR) and guidelines provided by the DOTD Audit Section. In addition, the Consultant/Team will submit semi-annual labor rate information, when requested by DOTD.

The selected Consultant/Team will maintain, an approved Project Cost System and segregate direct from indirect cost in their General Ledger. Pre-award and post audits, as well as interim audits, may be required. For audit purposes, the selected Consultant/Team will maintain accounting records for a minimum of five years after final contract payment.

Any Consultant currently under contract with the DOTD and who has not met all the audit requirements documented in the manual and/or notices posted on the DOTD Consultant Contract Services Website (www.dotd.state.la.us), will not be considered for this project.

SUBMITTAL REQUIREMENTS

Two copies of the SF 24-102 must be submitted to DOTD. All submittals must be in accordance with the requirements of this advertisement and the Consultant Contract Services Manual. Any Consultant/Team failing to submit any of the information required on the SF 24-102, or provide inaccurate information on the SF 24-102, will be considered non-responsive.

Any Sub-Consultants to be used, including Disadvantaged Business Enterprise (DBE) Sub-Consultants, in performance of this contract must also submit a SF 24-102, completely filled out and containing information pertinent to the work to be performed.

The Sub-Consultant’s SF 24-102 must be firmly bound to the Consultant’s SF 24-102. In Section 9, the Consultant’s SF 24-102 must describe the work elements to be performed by the Sub-Consultant(s), and state the approximate percentage of each work element to be subcontracted to each Sub-Consultant.

Name(s) of the Consultant/Team listed on the SF 24-102, must precisely match the name(s) filed with the Louisiana Secretary of State, Corporation Division, and the Louisiana State Board of Registration for Professional Engineers and Land Surveyors.

The SF 24-102 will be identified with State Project No. 700-29-0022 and will be submitted prior to 2:00 p.m. on Monday, October 13, 2003, by hand delivery or mail addressed to:

Department of Transportation and Development
Attn.: Dr. Babak Naghavi, P.E., P.H.
Consultant Contract Services Administrator
1201 Capitol Access Road, Room 405-T
Baton Rouge, LA 70802-4438 or
Post Office Box 94245
Baton Rouge, Louisiana 70804-9245
Telephone: (225) 379-1989